A leading semiconductor company is seeking an high-impact Office Operations Specialist to take autonomous ownership of office administration, inside sales support, and shipping/procurement logistics for a dynamic engineering organization.
The ideal candidate can look at office operations holistically—identifying operational gaps, establishing new processes, and helping our team scale effectively.
- Job Type: Full-time
- Salary: $65,000 - $75,000 a year (Based on Experience / BOE)
- Location: Austin, TX (Hybrid)
- Schedule: Minimum of 4 days onsite per week, with additional days as needed
- FLSA Status: Exempt
Key Responsibilities Office Administration & Facilities
- Daily Operations: Direct day-to-day office management, including supply inventory, facilities upkeep, and vendor selection/contract negotiations.
- Communication & Scheduling: Act as the primary point of contact for internal/external inquiries; manage complex scheduling and travel arrangements for engineering staff.
- Onboarding & Organization: Lead onboarding logistics for new hires (equipment setup, IT coordination); design and maintain digital and physical filing systems.
Shipping, Logistics & Procurement
- Shipment Management: Oversee all inbound and outbound shipments (freight, courier, specialty), selecting carriers based on cost and timeline.
- Procurement & Sourcing: Manage purchase orders, negotiate vendor terms, evaluate suppliers, and source project materials as needs evolve.
- Inventory & Tracking: Maintain project and office inventory; analyze shipping costs/timelines and proactively resolve logistics issues.
Field Service Engineering & Client Support
- Documentation: Prepare, review, and distribute quotes, proposals, and client-facing project documentation.
- CRM & Pipeline Tracking: Own CRM data integrity (customer tracking, data cleanup); track pipeline activity and deliver status insights to leadership.
- Process Improvement: Continuously assess office workflows, recommend strategic improvements, and lead cross-functional initiatives with minimal direction.
Requirements & Qualifications
- Experience: 3+ years of progressively responsible experience in office administration, operations coordination, or a related role.
- Autonomy: Proven ability to exercise independent judgment and manage competing priorities with minimal supervision.
- Language Skills: Japanese bilingual language skills are not required, but a strong plus.
- Purchasing/Tech Skills: Experience with high-dollar purchasing or procurement workflows is a major plus. Prior experience supporting engineering/technical teams preferred.
- Systems: Proficiency with Microsoft Office Suite/Google Workspace; experience with CRM platforms (Salesforce, HubSpot) or ERP/inventory systems is preferred.
- Physical Requirements: Ability to sit, stand, and view screens for extended periods; ability to lift or move packages and office supplies up to 30 lbs.
Our company is an equal opportunity employer. We maintain a strict drug- and substance-free workplace policy across all premises and operations.
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have experience with high-dollar purchasing or procurement workflow?
- Do you have experience with CRM platforms (Salesforce, HubSpot) or ERP/inventory systems?
- Do you have experience with semiconductor industry?
Education:
Language:
Ability to Commute:
- Austin, TX 78718 (Required)
Work Location: Hybrid remote in Austin, TX 78718
