POSITION SUMMARY:
The Entrepreneurs’ Center (EC) is a 501 c 3 non-profit organization. We are a modern venture development organization dedicated to accelerating the growth of entrepreneurial businesses in the Dayton Region. Local by design, national in impact.
The Arcade Innovation Hub is a 501 c 3 non-profit organization, founded as a joint venture between the EC and the University of Dayton. The Hub is a vibrant coworking space located within Dayton’s historic Arcade, where innovation meets a rich legacy. Here, entrepreneurs, students, and professionals come together to collaborate and grow.
The CFO and Controller will be responsible for both the Entrepreneurs’ Center and the Arcade Innovation Hub’s accounting, invoicing, timekeeping, treasury, financial planning and analysis, financial reporting, and tax functions. As a member of both leadership teams, you will contribute to the development and implementation of the strategic direction of both organizations; establish, direct, and administer accounting and reporting systems that ensure adequate internal controls are present and functioning; ensure that all financial records and reports are prepared in accordance with accepted accounting principles and in compliance with 2 CFR 200 and that such records are accurate; and analyze financial results and summarize variances from expected results in a concise, easy to understand format.
This role ensures financial integrity and provides strategic insights to drive organizational growth and growth and operational excellence.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The EC CFO/Controller will be responsible for:
- Develop, establish, and maintain corporate policies and procedures related to accounting, tax, treasury, and financial planning;
-
Ensure financial integrity of both companies’ financial records and reports and be a subject matter expert on the use of the companies’ financial systems including any third-party software packages used to generate financials (QuickBooks Desktop and QuickBooks Online) and to analyze results;
-
Ensure that all accounting and financial reporting is completed on a comprehensive and timely basis and is prepared in compliance with generally accepted accounting principles and 2 CFR 200 (Code of Federal Regulations);
-
Manage the month and year end closing processes, including revenue recognition, expenses, accruals, cost/expense allocations for the purpose of preparing the Organization’s monthly and year-end financial statements. Develop methods to improve the timeliness and effectiveness of such reporting;
-
Monthly financial statements for management use and Board Treasurer review;
-
Analyze actual business results in comparison to planned levels and report findings/variance explanations to the management team and Board of Directors in a timely and complete manner;
-
Maintain the accuracy of the cost accounting system to ensure all direct costs/expenses are properly segmented and that indirect costs/expenses are properly allocated in accordance with 2 CFR 200;
-
Oversee the organization’s timekeeping system (QuickBooks Time) for employees to record billable and non-billable activities during the month and ensure this data is used to properly allocate payroll and benefits costs to commercial contracts and cost recovery grants;
-
Work closely with investment fund Managing Partners to manage fund reporting, capital calls, distributions, portfolio valuations, audits and tax matters, and regulatory requirements;
-
Create, review, and send monthly invoices for commercial contracts and cost recovery grants;
-
Oversee and manage Payroll and 1099 contractor processes for both companies;
-
Review or Prepare reports as required for regulatory agencies, investment entities, and government groups, especially as it relates to Federal and State grants;
-
Prepare budgets for new grants and business proposals on a regular basis;
-
Maintain strong supportive banking and financing relationships to ensure cash availability to finance companies’ operations;
-
Perform analysis of current business operations and provide information to help the management team optimize the billable utilization of employees across commercial contracts and cost recovery grants;
-
Maintain accurate and timely accounting records for all the organization's assets, including inventory. Ensure that all balance sheet accounts are properly reconciled on a regular basis;
-
Manage the creation of the companies’ annual and calendarized plans including the establishment of billing rates for each employee for commercial and cost recovery contracts and grants;
-
Maintain awareness of changes to legal tax and accounting regulations and execute strategies to best position the companies to have the best outcome from such changes;
-
Oversee external audits of the companies’ accounts, to include working directly with outside auditors to ensure that they receive all necessary information and that the audits are completed in an efficient manner, with minimal financial statement adjustments. Ensure the companies’ tax returns (990’s) are prepared and filed appropriately;
-
Conduct special projects as requested/required that fall within areas of responsibility.
SUPERVISORY RESPONSIBILITIES:
Supervise a full-time staff bookkeeper/accountant and manage the use of a part-time contractor used for specific activities. Carry out supervisory responsibilities in accordance with the companies’ policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
JOB QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE:
-
Bachelors or Master’s degree in Accounting, Finance or related field;
-
Fifteen plus years of related experience and/or training;
- Non-profit experience is a plus.
CERTIFICATES, LICENSES, REGISTRATIONS:
CPA certification is a plus.
OTHER SKILLS AND ABILITIES:
Strong understanding of GAAP is required, understanding 2 CFR 200 is a major plus, sound accounting background, excellent analytical and problem-solving skills, strong logic capabilities, must be able to work independently. Excellent verbal and written communication skills. Prior management experience required. Excellent computer knowledge in Microsoft software products, including strong skills in Excel, is required. Hands on experience with QuickBooks Desktop and QuickBooks Online is essential. Well organized and the ability to plan on both a department and Organization cross functional level. Able to handle multiple projects while still maintaining accuracy and thoroughness. Excellent interpersonal communication, leadership, and problem-solving skills. Ability to develop policies and procedures and the ability to implement and follow through on any required changes.
WORK ENVIRONMENT:
The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Position is typically office or administrative work and is not exposed to adverse environmental conditions.
Some domestic travel, though rare, may be required.
Limited evening or weekend hours may be required.
