Executive / Personal Assistant (Entrepreneur & Multi-Business Owner)
Location: South Jersey (Hybrid – In Office & Remote as Needed)
We're looking for a highly organized, proactive, and trustworthy Executive/Personal Assistant to work directly with me and my wife as we manage multiple businesses and launch new ventures.
This is much more than a typical administrative assistant role. You'll become a key part of our day-to-day operations, helping keep our businesses, projects, and personal responsibilities running smoothly.
About Us
We own and operate several companies in the insurance, financial services, and technology industries. We're also actively building startup companies and launching new projects, so every day is different.
If you enjoy fast-paced environments, solving problems, organizing chaos, and helping entrepreneurs execute their vision, we'd love to meet you.
Responsibilities
- Manage calendars and schedule appointments
- Coordinate meetings and follow up with clients, vendors, and partners
- Keep projects moving by ensuring deadlines are met and people remain accountable
- Help organize and manage startup business initiatives
- Track tasks, priorities, and ongoing projects
- Assist with business operations across multiple companies
- Handle personal errands and scheduling when needed
- Research products, services, software, and vendors
- Prepare documents, presentations, and spreadsheets
- Organize digital files, emails, and business records
- Coordinate travel arrangements and special events when necessary
- Assist with social media or marketing projects as assigned
- Perform other executive and personal support tasks as priorities change
What We're Looking For
- Exceptional organizational and time management skills
- Strong written and verbal communication
- Ability to prioritize multiple projects simultaneously
- Self-starter who doesn't need constant direction
- High attention to detail
- Tech-savvy and quick to learn new software
- Comfortable handling confidential information
- Positive attitude with excellent problem-solving skills
- Professional appearance and demeanor
Preferred Experience
- Experience supporting executives, business owners, or entrepreneurs
- Familiarity with Microsoft Office, Google Workspace, and project management software (ClickUp, Asana, Monday.com, etc.)
- Experience working with startups or multiple businesses is a major plus
- Experience in the insurance, finance, or technology industries is beneficial but not required
Compensation
Competitive compensation based on experience, plus opportunities for growth as our companies continue to expand.
To Apply
Please submit your resume along with a brief note explaining why you'd be a great fit for this position and tell us about a time you helped bring order to a fast-moving or disorganized environment.
Pay: $30.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Paid time off
Work Location: In person
