Overview:
The Senior Facilities Manager is a Full-Time Position. We offer competitive compensation. Our benefit package includes medical, dental, vision, life insurance, flexible spending account, 457 plan(s), IMRF Pension, tuition reimbursement, vacation, holidays, sick time and personal days.
Job Purpose:
The Senior Facilities Manager provides strategic leadership and operational oversight for the maintenance and operation of all PDOP Facilities. This position is responsible for developing long-range facility strategies, directing multiple facility operations, ensuring regulatory compliance, managing departmental budgets, and aligning facility operations with the park District’s Mission, Vision, Values and Comprehensive Strategic Master plan. The Senior Facilities Manager reports directly to the Director of Parks & Facilities.
Essential Functions:
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Provide leadership and direct supervision to Maintenance & Operations Manager
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Develop long-range facility maintenance, lifecycle replacement and asset management plans.
- Administers all facets of the maintenance program through the use of the Work Order Software, including predictive, preventative and corrective maintenance.
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Promote the benefits of facilities in keeping our community vital and healthy and aligned with the Comprehensive Strategic Master Plan.
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Recruit, hire, train, schedule, supervise, complete payroll and evaluate performance of staff.
- Ensure completion of safety inspections of facilities and equipment on a scheduled basis and implement corrective measures as needed.
- Assist with mentoring, coaching, and guiding the staff, particularly with regards to training and development.
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Assist with establishing the direction of the staff, setting an effective agenda and ensuring performance goals are set and met.
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Communicate to the Director of Parks & Facilities problems, deviations, or daily activities which may have an impact on the operation of the parks & facilities.
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Assists Director of Parks and Facilities with public bids for services, capital equipment, including bidding document creation and management of service contractors.
- Competitively seeks vendor quotes for repairs, improvements and professional services.
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Competitively seeks supplier quotes for supplies and equipment
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Conducts staff meetings as necessary.
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Develops and oversees long-term preventive maintenance and replacement schedules for all district building systems and infrastructure and recommends park/facility and infrastructure maintenance work and schedules in conjunction with the Director of Parks & Facilities.
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Ensures that all staff and contractors follow safety procedures, including use of protective equipment.
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Responsible for the specification of work, hiring, oversight of, inspection and supervision of the efforts of contractors hired for various service contracts such as HVAC or life safety testing services.
- Liaison to outside vendors, other agencies, and special projects contractors.
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Oversees the operation and maintenance of special facility equipment, ex. pool filtration systems and the Zamboni Ice Resurfacing Machine.
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Manages inventories of materials, supplies and equipment.
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Makes efficient and effective use of resources under his/her discretion.
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Foster a working environment that promotes safe work habits and active participation in the agency’s risk management program.
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Ensures incident and accident procedures and forms are completed and submitted to in accordance with District guidelines.
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Maintain knowledge of and follow all Federal, State, Local and Park District safety regulations.
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Maintain a complete understanding of Park District emergency action plans and acts as a leader in the execution of the plans when required.
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Ensure competitive prices and procures materials, supplies and services as outlined in Park District purchasing policies.
- Provide reports, surveys, studies, or additional requirements as needed, assigned or requested.
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Assist with Annual Budget Development, Budget Administration and budget expenditure tracking.
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Develop cost analysis, financial reports, studies and recommendations for financial aspects of areas of responsibility.
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Evaluate, recommend, interpret and administer the policies of the District.
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Assist with mentoring, coaching, guiding the staff, particularly with regards to training and development.
- Participates in removal of snow and ice for entire Park District, works in cooperation with other Park District Departments and teams.
Additional Functions:
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Assists in maintaining and updating employee job descriptions.
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Ensure that all fleet needs of the Park District including preventative maintenance, inspections and necessary repairs.
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Assists the Risk Manager or designee to investigate accidents or incidents and complete paperwork.
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Oversees purchasing functions including reviewing expenditures, approving purchase orders ordering equipment and supplies, and monitoring the bidding process for large cost items.
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Attends Park Board Committee and Board meetings when requested.
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On call nights and weekends.
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Participation is required for special projects and events (i.e. Fall Fest and Frank Lloyd Wright Races.)
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Assists in assuring compliance with Affirmative Action (AA), Occupational Safety and Health Act (OSHA), Americans with Disabilities Act (ADA) and Worker’s Compensation.
Knowledge, Skills, and Work Experience Required:
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Bachelor’s degree from an accredited college or university in Facility Management or related field.
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8 years or more of experience managing preventative, predictive and general maintenance programs in a facility setting.
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4 years or more of employee supervision.
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4 years or more of progressive work experience in aquatic and/or ice rink operations.
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Must have a strong multi-disciplinary background in buildings or trades experience (minimum of 6 years of experience.)
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Education, training and experience in HVAC, electrical systems, pumps and mechanical systems preventative maintenance and repair.
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Must possess and maintain a valid driver’s license. This position is part of a random drug and alcohol testing program.
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Experience in operation of Microsoft Office Suite and the web.
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Good oral and written communication skills.
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Ability to prepare financial records and reports.
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Experience in public speaking.
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Acts independently and empowers others.
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Demonstrate problem-solving skills.
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Customer service focus.
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Ability to work in multi-task environment.
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Knowledge and experience in Microsoft Office applications.
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Skilled knowledge of and ability to teach use of equipment, hand and power tools.
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Experience in troubleshooting and problem solving.
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Knowledge of electricity, painting, plumbing, woodworking, welding, and cement work.
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Ability to read and understand architectural and mechanical drawings.
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Ability to operate assorted equipment and associated implements.
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Ability to work collaboratively with diverse groups of co-workers, contractors and the community; maintain good relations with users of the parks and facilities.
- Good organizational skills and the ability to prioritize and meet deadlines.
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Certification in advanced Cardiopulmonary Resuscitation (CPR), First Aid and Automated External Defibrillator (AED) within 3 months of employment and keep certification current. The District provides this training.
Recommended:
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Certified Pool Operators License
- Experience managing and working with an electronic work order system.
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Knowledge of Park District Risk Management Agency (PDRMA).
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Certifications relating to facilities or trades.
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Strong analytical skills and initiative.
Work Environment, Physical Demands and Considerations:
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Frequently – Sitting, walking, standing, lifting.
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Occasionally – Climbing, digging, balancing, stooping, kneeling, bending, crawling, running.
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Strength – Work requires handling average weight (up to 50 lbs.) materials or equipment and occasional handling of materials over 75 lbs with assistance.
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Work also requires working on high places and in confined spaces.
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Must be capable of physically assisting or performing maintenance tasks when emergency or time constraints are required.
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Other requirements may include talking, hearing and seeing to perform the following necessary duties: operate assigned office equipment including, but not limited to computers, printer’s copiers, adding machines and telephones. Ability to climb ladders up to 20 feet in height.
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Normal office conditions.
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Exposed to outside weather conditions with moderate noise level, including extreme heat and cold, snow, rain, dust and ice.
- Travel from site to site; considerable exposure to dust and noise; exposure to heat, sun, cold, wet, snow, humid or windy conditions caused by weather, exposure to grass, pollen, trees, and materials related to building management.
- Protective clothing is required including earplugs, safety glasses/goggles, respirator, helmets, chaps, steel toe boots, protective gloves and overalls.
- Ability to respond to questions, complaints, and concerns from the public and employees in a professional manner demonstrating good judgment.
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Ability to present ideas and recommendations in a concise verbal and written manner.
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Ability to understand and carry out verbal or written instructions efficiently & effectively.
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Ability to communicate with staff in a clear, concise manner.
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Ability to use independent judgment and initiative.
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Ability to network in the Oak Park community and the parks & facilities profession.
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Ability to realistically recognize the opportunities facing the organization as well as its strengths and weaknesses. Accepts personal failure and is adaptable to change.
Hours:
The normal work week of the Maintenance Division is currently 7:00am -3:30pm, Monday through Friday. However, due to the nature of the position, the person in this position must be flexible and the schedule may change. Hours of work will be established by the Superintendent of Parks & Facilities.
Customers:
Internal: Employees of Park District;
External: Patrons of Park District of Oak Park; residents of Oak Park, WSSRA, Partner Organizations including governmental and non-profit groups, and the Oak Park Business Community
This job description is not designed to cover or contain a comprehensive listing of activities, duties, functions or responsibilities that are required of the employee for this job. Duties, functions, activities or responsibilities may change at any time with or without notice
The Park District is an Equal Opportunity Employer!
