ADMINISTRATIVE COORDINATOR - OFFICE FOR MISSION
ABOUT LOYOLA
As the oldest continuously run educational institution in Southern California, founded in 1865 and becoming a Jesuit institution in 1911, Loyola High School of Los Angeles (Loyola) remains committed to providing a rigorous Jesuit Catholic College Preparatory education to a diverse group of young men who leave the school prepared for lives of leadership and service to their community. The Jesuit philosophy of educating the whole person is the guiding principle of the school today.
ABOUT THE OFFICE FOR MISSION
The Office for Mission promotes the Spiritual Exercises of St. Ignatius and Ignatian ways of proceeding in Jesuit education which are the underpinnings of the Jesuit Catholic identity and Mission of Loyola High School. The Office for Mission provides adults (faculty, staff, Board of Directors, alumni, current and past parents) in the Loyola community with an array of offerings and opportunities that invites them to walk their own journey in the Spirit, reflect upon their experiences, and contemplate the impact of their influence in the lives of Loyola students, one another, and the world.
POSITION SUMMARY
The Administrative Coordinator for the Office for Mission provides comprehensive administrative and operational support to ensure the efficient functioning of the department. Reporting directly to the Vice President for Mission, the Coordinator balances daily office management with the complex planning and execution of mission-driven programming and liturgical events. This role serves as the primary liaison for diverse stakeholders including the Board of Directors, faculty, families, and the Jesuit community, requiring a high level of discretion, professionalism, and a commitment to the Jesuit principle of 'accompaniment' in all interactions.
ESSENTIAL RESPONSIBILITIES
-
Serve as the primary point of contact for the office, providing superior service rooted in the principle of accompaniment for students, parents, faculty, staff, and administrators.
-
Liaise professionally with high-level stakeholders, including the Board of Directors, benefactors, visitors, the Provincial’s office, and the Jesuit Schools Network (JSN).
-
Manage daily office operations, including visitor reception, supply procurement, equipment maintenance, and filing systems.
-
Maintain precise budget records, update financial spreadsheets, and manage credit card reconciliation for department leaders.
-
Provide administrative support to the VP and Director, including coordinating calendars and travel, drafting professional correspondences, and preparing various reports and presentations.
-
Execute all arrangements for mission programming, including venue booking, speaker coordination, registration, attendee tracking, and hospitality.
-
Design worship aids for major school liturgies; manage Mass Cards and schedule presiders.
-
Maintain Clougherty Chapel’s orderliness and supplies, manage paperwork for sacrament preparation and record-keeping as well as routine maintenance or set-up requests.
-
Act as the primary contact regarding campus baptisms for families, the Jesuit Community, and the local parish.
Education & Experience:
-
Bachelor’s degree from an accredited college or university preferred, paired with 2+ years of professional administrative or operations experience, ideally within an academic environment.
-
Previous experience in ministry or faith-based environments is a plus.
-
Active practice and deep experience with Ignatian Spirituality and Catholic traditions is highly preferred but not required.
Knowledge, Skills, & Abilities:
-
Openness to Ignatian Spirituality and the Catholic identity of Loyola High School is required.
-
Demonstrated ability to operate the office independently and effectively when leadership is off-site, maintaining a professional and composed demeanor while adapting fluidly to competing priorities in a fast-paced environment.
-
Professional-level written and verbal communication skills, capable of drafting nuanced, polished correspondence and reports.
-
Demonstrated ability to manage complex, multi-layered event timelines from conception to execution, including vendor coordination, catering logistics, and post-event follow-up.
-
Proficiency in budget tracking, expense reconciliation, and financial record-keeping, with an emphasis on attention to detail and compliance with institutional policies.
-
Experience utilizing database systems for attendee tracking, mailing list administration, or stakeholder relationship management.
-
Highly organized, detail-oriented, and self-motivated with a strong sense of initiative. Possesses exceptional cultural awareness, sensitivity, and discretion when handling highly confidential information.
-
Ability to remain calm and resourceful when troubleshooting last-minute event disruptions, travel complications, or conflicting schedules.
-
Strong skills in MS Office Suite (Word, Excel) and G-Suite (Docs, Sheets, Drive). Competency in creative design software such as Adobe InDesign and Canva for compiling publications and worship aids is highly required.
-
Ability to build and maintain effective working relationships with various departments (e.g., Facilities, IT, Communications) to ensure seamless office and event operations.
-
Commitment to maintaining an organized, safe, and professional work environment.
Physical Requirements & Work Conditions
-
Prolonged sitting or standing at a desk for up to 6–8 hours a day while operating a computer, managing budgets, and answering emails.
-
Walking across a campus, facility, or event venue to set up meetings, coordinate hospitality, or guide guests.
-
Occasional lifting and carrying of items weighing up to 20–25 lbs (e.g., boxes, religious/service materials).
-
Close visual acuity required for extensive computer work, proofreading, and analyzing data. Clear hearing and speech are necessary for heavy phone interaction and face-to-face communication.
-
The primary workspace is a climate-controlled, indoor office environment with standard fluorescent lighting and low-to-moderate noise levels.
-
Occasional exposure to outdoor elements (weather changes) when coordinating outdoor mission events, service days, or campus-wide gatherings.
-
High volume of public interaction. The environment requires navigating diverse social dynamics, requiring a high level of emotional intelligence, patience, and confidentiality.
-
While typically adhering to a standard Monday–Friday schedule from 7:30 am - 4:30 pm, the role may require occasional evening or weekend hours to support special mission-driven events, retreats, or ceremonies.
Reasonable Accommodation: Loyola High School of Los Angeles complies with all applicable state and federal laws, including the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA). Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.
COMPENSATION AND BENEFITS
-
Annual Salary Range: $50,000 - $60,000
-
Loyola offers a personalized benefits package from available medical, dental, and vision coverage plans and employer-paid life insurance.
-
Loyola employees benefit from an employer sponsored 403(b) match up to 6% after completing one year of service.
APPLICATION PROCESS
To apply, please visit www.loyolahs.edu and submit your application with your resume and cover letter. Only candidates who are selected for an interview will be contacted.
EQUAL EMPLOYMENT OPPORTUNITY
Loyola High School of Los Angeles is committed to fostering a supportive workplace and providing equal employment opportunities in recruitment, hiring, training, and promotion for all people regardless of race (inclusive of traits associated with race, including, but not limited to, hair texture and protective hairstyles, which includes, but is not limited to, such hairstyles as braids, locs, and twists), color, religion, sex (including pregnancy, childbirth, and related medical conditions), gender (gender identity and gender expression), national origin or ancestry, physical or mental disability, age, medical conditions (including cancer or genetic characteristics), genetic information, marital status, military and veteran status, sexual orientation, transgender status, reproductive health decision-making (including, but not limited to, a decision to use or access a particular drug, device, product, or medical service for reproductive health), or any other characteristic protected by federal, state, or local laws. All personnel actions—including compensation, benefits, training, transfers, and terminations—will be administered without regard to these protected characteristics.
