Legal Assistant/Intake and Marketing Specialist
A growing family law office with a high-volume caseload is seeking a reliable, trauma-informed, and proactive Legal Assistant/Intake and Marketing Assistant. This pivotal role requires a self-starter with superior organizational and writing skills who can multitask effectively and catch on quickly in a fast-paced environment.
Key Responsibilities
Intake and Client Management
· Conduct potential client intakes and conflict checks and client scheduling using a compassionate, trauma-informed approach.
· Serve as the primary receptionist, including answering phones and providing exceptional customer relations and hospitality.
· Manage client accounts, including discussions regarding retainers and payment plans, with professionalism and discretion.
· Draft and keep track of administrative documents (fee agreements, intake forms, Releases of Information, Records Requests, etc).
· Communicate with empathy and clarity with clients, opposing attorneys, court personnel, potential case witnesses, and third-party professionals.
Legal Drafting and Correspondence
· Draft, proofread, and edit complex legal correspondence and documents. Must be an excellent writer with meticulous attention to detail. Copy editing skills/experience are strongly preferred.
· Assist attorneys with substantive legal drafting, including motions, declarations (e.g., ORCP 68), pleadings, and agreements (e.g., prenuptial agreements).
· Prepare and update form letters and form documents.
· Prepare closing letters and non-engagement documents.
Firm Marketing and Website Support
· Assist with the management of the firm’s website, including content updates and minor edits.
· Coordinate and assist in the preparation of various marketing materials (e.g., social media content, newsletters).
· Ensure all communications adhere to professional and ethical standards.
Case Management and Filing
· Perform state court eFiling and submissions to administrative bodies.
· Handle service of documents to opposing counsel and parties via mail and e-service.
· Create, update, and maintain electronic case files using case management software (e.g., Clio).
· Manage and maintain legal staff calendars, including docketing deadlines and court dates.
· Prepare and organize trial materials, including exhibits and trial binders.
· Manage document production, including the redaction of sensitive financial documents.
· Send and log outgoing mail, and scan and properly file all incoming mail.
· Support other legal staff as requested.
· Other duties as required/ requested by legal staff and principal attorney.
Required Skills and Qualifications
· Trauma-informed approach to client interaction is essential.
· Proven ability to multitask and thrive in a fast-paced, high-volume caseload environment.
· Proven ability to budget time, hierarchically prioritize task list, and proactively communicate with colleagues when additional support is needed.
· Superior organizational, interpersonal, and communication skills (verbal and written).
· Excellent attention to detail is mandatory.
· Demonstrated ability to catch on quickly and execute assignments with minimal direction.
· Positive attitude.
· Familiarity with general office systems, technology, and ability to troubleshoot basic IT issues.
· Proficiency with Microsoft Office programs, Adobe Acrobat, and other relevant office software.
· Experience with State Court e-filing systems or case management software (e.g., Clio) is strongly preferred.
This position is anticipated to begin on August 3, 2026. Please submit your cover letter, resume, and references to Will Cozine at [email protected].
Pay: $22.00 - $26.00 per hour
Benefits:
Work Location: In person
