About Augustana College
Augustana College is a nationally recognized college of the liberal arts and sciences dedicated to investing in engaged learning, maximizing student potential, and strengthening community partnerships - the guiding priorities of our Bold & Boundless Strategic Plan (2024-29). For our 2,500 students from all backgrounds, Augustana provides a transformative experience that integrates rigorous academics, hands-on learning and mentorship to prepare graduates for meaningful careers and lifelong success.
The college’s scenic, wooded campus is located in Rock Island, Illinois, part of the Quad-Cities metro area (pop. 470,000) along the Mississippi River, about a 3-hour drive from Chicago. At Augustana, we seek innovative and student-centered professionals who are excited to contribute to our strategic goals of empowering students through engaged learning, leadership development and real-world experiences.
Employees at Augustana enjoy an excellent benefit package including medical, retirement, generous paid time off, tuition benefits for employees and their family members, and much more.
Job Title: Accounts Payable Specialist II
Status: Non-Exempt Full-time 12 month position
Wage Grade: 725
Reports To: Manager of Financial Planning, Analysis & Procurement
Overview: Works within the Business Office to oversee the College’s Accounts Payable efforts.
Job Duties:
- Responsible for following established procedures for processing invoices and check preparation using system software.
- Manages the accounts payable system including monthly balance with the general ledger and daily transfers to the general ledger.
- Responsible for 1099 / W-9 tax compliance
- Maintains, processes and updates a variety of records and information for College purposes including vendor information
- Reconciles monthly bank accounts as well as various general ledger accounts.
- Meets and works with a variety of departments and student organization regarding invoices, reimbursement, budget, travel and other concerns. Creates and monitors systems to ensure departments and student organizations comply with College guidelines for fiduciary responsibility.
- Reviews monthly vendor statements and reconciles expenses to outstanding invoices.
- Processes travel advances, expense reimbursements and record settlements.
- Works with the Manager of Financial Planning, Analysis & Procurement to reconcile and post monthly purchasing card accounts and audit selected accounts on a monthly basis.
- Reviews and provides updates as appropriate on status of faculty professional meeting and/or advising allowances.
Experience & Skills:
- 1-3 years of demonstrated experience in accounts payable or a related field.
- Excellent computer skills with a working knowledge of Excel
- Ability to work with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy.
- Ability to work with a diverse group of colleagues, faculty members and students
Education: High School Diploma or GED required. Additional education in basic accounting or a related business field preferred.
Additional Information:
Pay and Benefits: This position is budgeted to pay between $17.06 - $21.32 per hour, determined by experience and skill set . We offer a competitive benefits package designed to support the needs of employees. Full-time employees are eligible for a comprehensive range of benefits including:
- Medical, dental, vision insurance
- Flexible spending accounts or health savings accounts
- Life insurance, disability insurance, and supplemental insurance programs
- Retirement plan with a generous company contribution
- Excellent paid time off/holiday benefits
- Tuition benefits for employees and their family members
- Access to company facilities (gym, pool, health center, etc.)
- You can learn more about our benefit programs at our Benefits website.
Physical Requirements: Must be able to lift 25 pounds on a frequent basis. Also required is the ability to listen, hear, speak, read, climb stairs, bend, stoop, and stand for intermittently long periods of time. Must be able to use a computer to accomplish a variety of job tasks.
Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Travel: None
EEO Statement: Augustana is an Equal Opportunity Employer. It is Augustana College’s policy to provide equal opportunity to all qualified employees and applicants without regard to race, color, religion, gender, age, national origin, disability and any other category protected by federal, state or local law.
Note: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities are subject to change at any time with or without notice.
Application Instructions:
Interested applicants should submit a cover letter, resume, and names of 3 references. Review of applications will begin immediately. Applicants must be legally authorized to work in the United States; this position is not eligible for visa sponsorship.
