Administrative Assistant
Phoenix, AZ | Full-Time | On-Site
About the company
Custom Controls of Arizona is a specialized manufacturer of UL508A industrial control panels serving a wide range of commercial and industrial clients. We focus on delivering reliable, code-compliant control solutions that support complex electrical and automation systems. Our team operates in a hands-on environment where quality, accountability, and attention to detail drive everything we do.
We're a growing company built on strong relationships, high standards, and a commitment to continuous improvement. We believe in investing in great people and creating an environment where team members can build long-term careers and make a meaningful impact.
Role Description
Custom Controls of Arizona is seeking a highly organized and detail-oriented Administrative Assistant to support our administrative, accounting, purchasing, and operational functions.
This full-time, on-site role is responsible for a wide range of activities that help keep our business running efficiently, including processing orders and work tickets, reconciling packing slips and invoices, entering and paying vendor bills, invoicing customers, receiving payments in QuickBooks Online, supporting customer and vendor onboarding, assisting with purchasing activities, maintaining office supplies, and working with internal team members to resolve discrepancies and close work tickets accurately and on time.
Success in this role requires more than simply completing tasks. This position serves as a key administrative hub within the organization and requires someone who takes ownership of their work, follows through on commitments, and understands that accuracy and responsiveness directly impact our customers, vendors, and operations.
Our culture is built on accountability, ownership, integrity, continuous improvement, and teamwork. The ideal candidate is self-motivated, proactive, and dependable - someone who identifies issues before they become problems, communicates effectively, and takes pride in maintaining a high standard of work. We value people who are resourceful, eager to learn, and committed to contributing to the long-term success of both the team and the company.
We're looking for someone who wants more than just their next job. We want someone who is excited to become an integral part of a growing company, build strong relationships with their teammates, and establish a long-term career with an organization that invests in its people.
Responsibilities
- Reconcile packing slips with purchase orders and vendor invoices
- Enter vendor bills into QuickBooks Online (QBO)
- Process and pay vendor invoices
- Process customer orders and work tickets
- Generate and distribute customer invoices
- Receive and record customer payments in QuickBooks Online
- Assist with new customer and vendor onboarding
- Work closely with internal team members to resolve discrepancies and maintain accurate records
- Review and close completed work tickets
- Support purchasing activities and manage purchase orders as needed
- Maintain office and kitchen supplies, including printer supplies, paper products, beverages, and other essentials
- Provide general administrative and operational support as needed
Qualifications
- Experience in office administration, bookkeeping, accounting support, or a related role
- QuickBooks Online experience preferred
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Strong communication and problem-solving abilities
- Proficiency with word processing, spreadsheets etc. particularly with Google Workspace.
- Ability to prioritize tasks and manage multiple responsibilities
- Ability to work independently while remaining a collaborative team player
Why Join Custom Controls of Arizona?
We believe great companies are built by great people. We're looking for individuals who take pride in their work, embrace responsibility, and want to contribute to something bigger than themselves. If you're looking for a long-term opportunity where your contributions matter and your growth is encouraged, we'd love to hear from you.
Pay: $22.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
