Overview
We are seeking a dynamic and highly organized Secretary / Office Manager to join our team! This vital role combines administrative excellence with office leadership, ensuring smooth daily operations and a welcoming environment for staff, clients, and visitors alike. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills to manage a variety of tasks efficiently. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative expertise in a fast-paced setting.
Duties
- Serve as the first point of contact at the front desk, greeting visitors and handling inquiries with professionalism and courtesy
- Manage multi-line phone systems, directing calls accurately and providing excellent customer support
- Oversee calendar management, scheduling appointments, meetings, and coordinating events seamlessly
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
- Perform data entry and bookkeeping tasks using QuickBooks and other accounting software to support financial record-keeping
- Handle correspondence through email, phone, and written communication with clarity and proofreading accuracy
- Support office management functions including supply ordering, inventory control, and facility maintenance coordination
Experience
Must know service Titan program!!!
- Proven experience in office administration or clerical roles with a strong background in office management
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration
- Familiarity with QuickBooks for bookkeeping and basic financial tasks
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment
- Strong typing skills coupled with good computer literacy for data entry and document proofreading
- Prior experience in customer service or personal assistant roles that involved calendar management and phone etiquette
- Join us as a Secretary / Office Manager where your organizational talents will shine! Be part of an energetic team committed to excellence, supporting daily operations while fostering a positive workplace atmosphere. Your dedication will help ensure our office runs smoothly—making a real difference every day!
Job Type: Full-time
Pay: From $24.82 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
Work Location: In person
