Overview
Seeking a construction-savvy accountant experienced with QuickBooks Online Enterprise to manage office administrative support, supply ordering, vendor payables, job-cost allocations, weekly payroll and ACH payments, subcontractor W-9 compliance, certificates of insurance, and lien waivers, and month-end reconciliations collaborating with project managers to ensure accurate cost allocation and on-time payments.
Responsibilities
· Process and code vendor invoices through QuickBooks Online Enterprise.
· Allocate costs to jobs and maintain accurate job-cost ledgers.
· Manage subcontractor’s W-9, certificates of insurance, lien waivers and pay applications.
· Run weekly cash flow payment cycles and maintain AP aging.
· Reconcile vendor statements and GL payable accounts monthly.
· Prepare 1099s and assist with payroll tax reporting.
· Support certified payroll and prevailing wage documentation.
· Improve AP workflows and collaborate with project teams.
· Manage office administrative support tasks and reordering supplies as needed.
Qualifications
· 3+ years AP experience in construction accounting and office administration.
· Proficient with QuickBooks Online Enterprise, Microsoft Word, and Excel.
· Knowledge of W-9s, lien waivers, certificates of insurance, and certified payroll.
· Meticulous, organized, and managing competing priorities with common sense, graceful concern for the people behind the need, and a balanced sense of urgency.
Benefits
Competitive Salary
Flexible Work Schedule
Key Skills
· Manage full-cycle accounts payable for multiple active construction projects using QuickBooks Online Enterprise, processing 100+ invoices weekly, and maintaining AP aging to under 30 days.
· Allocate invoices to jobs and cost codes, ensuring accurate job-cost reporting and monthly WIP reconciliations.
· Coordinate subcontractor’s pay applications and verify and gather W-9s, certificates of insurance and lien waivers.
· Prepare and file 1099s and support year-end tax documentation for vendors and subcontractors and the annual insurance audit.
· Implement AP process improvements that reduce duplicate payments and shorten invoice-to-payment cycle to 30 days.
· Reconcile vendor statements and GL accounts monthly.
· Resolve invoice billing discrepancies with vendors and project managers.
· Support certified payroll and prevailing wage reporting for future public works projects, ensuring compliance with contract requirements.
· Assist project coordinators and managers on proper payroll time, invoice submission, and job coding to improve data quality and reduce rework.
Work Location: In person
