Job Summary
We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, serve as the first point of contact for visitors and clients, and support daily administrative functions. Your energetic approach and excellent organizational skills will ensure smooth office operations, creating a positive experience for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and lively workplace environment.
Responsibilities
- Greet visitors, clients, and vendors warmly and professionally, ensuring they feel valued and comfortable.
- Answer multi-line phone systems promptly, directing calls efficiently and courteously while maintaining excellent phone etiquette.
- Handle data entry, filing, proofreading, and maintain accurate records to support office operations.
- Support office management tasks such as mail distribution, log in incoming Applications, Estoppels & Questionnaires.
- Assist with customer service inquiries via phone or in person, providing support or directing requests appropriately.
- Maintain a tidy reception area and ensure all administrative tasks are completed with attention to detail and organizational excellence.
Requirements
- Proven office experience or clerical experience with strong computer literacy in Microsoft Office, Excel, data entry skills and work well under pressure. Knowledge of ENUMERATE / Engage is a plus but will train.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Strong communication skills with professional phone etiquette; bilingual abilities are a plus.
- Experience managing multi-line phone systems and handling customer support with a friendly demeanor.
- Knowledge of office management procedures including filing, proofreading and calendar management.
- Ability to prioritize tasks effectively using time management techniques; typing speed is advantageous.
- Previous experience as a receptionist is beneficial; personal assistant experience is also valued. Join us as our Front Desk Receptionist and be part of a vibrant team dedicated to delivering exceptional service while supporting the seamless operation of our office!
- Room for advancement
Pay: From $15.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
