About Us
828 Productions is a vertically integrated media and production company operating across film/TV production, an OTT streaming platform, and AI-assisted content creation. We're a fast-moving, entrepreneurial environment where team members wear multiple hats and adapt quickly to shifting priorities.
Position Overview
We're looking for a detail-oriented Office Administrative Assistant with strong bookkeeping skills to support our day-to-day financial operations and office management. This role is primarily desk-based and focused on accurate, consistent financial record-keeping, with the flexibility to support light errands and production assistance during active shoot weeks.
Key Responsibilities
Bookkeeping & Financial Administration (Primary Focus)
- Perform daily data entry of financial transactions across company accounts and subsidiary entities
- Track, organize, and log all receipts and expense documentation
- Reconcile receipts against bank and credit card statements
- Maintain organized digital and physical filing systems for financial records
- Enter and categorize expenses accurately within accounting software (e.g., QuickBooks)
- Assist with accounts payable/receivable: processing invoices, tracking payments, following up on outstanding items
- Prepare expense reports and summaries for management review
- Support month-end and quarter-end close processes alongside the finance team
- Maintain accurate records to support tax preparation, audits, and compliance reviews
- Flag discrepancies or irregularities in financial records promptly
- Help maintain documentation segregation across the company's various subsidiary LLCs
General Office Administration
- Manage office supplies inventory and ordering
- Greet visitors and manage incoming calls/correspondence
- Maintain organized digital filing systems (contracts, vendor docs, internal paperwork)
- Coordinate scheduling and calendar support for leadership as needed
- Assist with onboarding paperwork for new hires/contractors
Production & Errand Support (As-Needed, During Production Weeks)
- During weeks with vertical/short-form shoots, available to step in as a Production Assistant (PA) on set as needed
- Run office and production-related errands (supply pickups, equipment drop-offs, courier tasks, etc.)
- Support production team with light logistics during active shoot days
Technology & AI Integration
- Willingness and eagerness to learn and adopt AI tools to streamline bookkeeping and administrative workflows (e.g., AI-assisted data entry, receipt scanning/categorization tools, automated reconciliation)
- Proactively suggest process improvements and efficiency gains as new tools become available
- Comfortable learning new software platforms quickly
Qualifications
Required:
- 1+ years of bookkeeping or accounting support experience (data entry, receipt tracking, reconciliation)
- Proficiency with accounting software (QuickBooks or similar)
- Strong Excel/spreadsheet skills
- Excellent attention to detail and organizational skills
- Reliable transportation (for occasional errands/production support)
- Strong written and verbal communication skills
Preferred:
- Associate's degree or coursework in accounting, finance, or business administration
- Prior experience in a small business or production/media environment
- Experience with or curiosity about AI-powered productivity tools
- Ability to work flexible hours during active production weeks
Attributes We're Looking For
- Self-starter who can manage recurring tasks with minimal oversight
- Comfortable in a dynamic, sometimes fast-paced environment
- Trustworthy with sensitive financial and company information
- Adaptable — willing to shift between desk work and hands-on support when production needs arise
Pay: From $15.00 per hour
Benefits:
- Paid sick time
- Paid training
Experience:
- Bookkeeping: 1 year (Required)
Work Location: In person
