Job Summary
We are seeking a dynamic and detail-oriented A/P & Billing Manager to lead our accounts payable and billing operations. This pivotal role involves managing the entire billing cycle, ensuring accurate processing of invoices, payments, and reconciliations, while maintaining compliance with financial standards and internal controls. The ideal candidate will thrive in a fast-paced environment, demonstrate strong leadership skills, and possess a deep understanding of accounting software and financial concepts. Join us to drive efficiency, accuracy, and integrity in our financial operations!
Manage A/P
Process vendor invoices accurately and in a timely manner
Match purchase orders, invoices, and receiving documents
Prepare weekly check run list for check printing, match check to invoices and mail checks
Maintain vendor files, W-9 forms, and payment records
Reconcile vendor statements and resolve billing discrepancies
Monitor vendor accounts to ensure payments are current and accurate
Monitor and update Go Daddy Account
Manage A/R
Generate customer invoices and statements
Receive, post, and reconcile customer payments
Maintain Client files and Reseller Permits
Follow up on past-due accounts and collections professionally
Maintain accurate customer account records and aging reports
Perform credit card reconciliations and process online payments
Close the books at the end of the month / Assist with month-end and year-end closing procedures
Review Balance Sheet and P&L report at EOM to assure correct coding
Maintain A/R spreadsheet & A/R Retainer spreadsheet for accuracy and balancing to QBO on all accounts
Process Employee reimbursements
Ensure compliance with company policies and accounting procedures
Communicate with vendors, customers, and internal departments regarding account issues
Maintain organized accounting files and documentation
Assist with audits and provide supporting financial documentation
Maintain confidentiality of financial information
Use accounting software (QBO) and Excel spreadsheets to track and report financial data
Identify and recommend process improvements for efficiency and accuracy
Additional Duties
Answer and direct incoming phone calls in a professional manner and respond to general inquiries and route messages appropriately
Greet and assist visitors, customers, and vendors
Maintain office supplies and place orders as needed
Qualified candidates will meet the following minimum requirements:
Associate and/or Bachelor degree in Accounting preferred
5+ years of bookkeeping experience (Required)
Experience in QBO a must and a working knowledge of Payroll
Spectacular attention to detail
Strong communication skills
Positive attitude with desire to work within a team environment
Benefits:
- Dental Insurance
- Health Insurance
- Vision Insurance
- Paid-Time Off
Physical Setting:
Schedule:
- 8-hour shift
- Day shift
- Monday to Friday
- 7am to 3:30pm
Pay: $80,000.00 - $90,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
Work Location: In person
