General Purpose of Position:
Provide accounting and office support to Office Manager. Duties include general accounting, clerical, receptionist and project-based work. Project a professional company image through in-person and phone interaction.
Key Elements of this Position:
- Perform general clerical duties to include but not limited to managing incoming phone calls, photocopying, faxing, mailing, and filing. Greeting clients and visitors as needed.
- Utilizing Sage Peachtree Accounting software program to assist with Accounts Payable, Accounts Receivable, and Payroll.
- Updating paperwork, maintaining documents, and word processing.
- Helping organize and maintain office common areas.
- Maintain subcontractor files, and regularly update same.
- Maintain hard copy and electronic filing system.
- Creating, maintaining, and entering information into databases.
- Billing/invoice processing assistance.
- Support staff in assigned project-based work and bids.
- Coordinating schedules as necessary.
- Other projects and assignments as determined by management.
- Abide by company regulations, policies, work procedures and instructions.
Individual Skills and Requirements:
- Accounting software experience preferred.
- Construction office experience a plus.
- Calculate employee timecards for payroll.
- Create, maintain, and modify documents using Microsoft Office, Microsoft Excel Knowledge of Microsoft Office and telephone protocol. Duties require professional verbal and written communication skills and the ability to type 50 wpm. Computer literate with the ability to learn new software applications.
- Ability to work well under limited supervision.
- Requires attention to detail, excellent organizational skills, and discretion with confidential information.
Preferred Education and Experience:
- Minimum high school diploma or equivalent.
- Prefer minimum 3 years accounting and office experience.
Working Conditions:
- Working conditions are normal for an office environment.
- Ability to manage multiple projects simultaneously.
- Ability to work under multiple, changing deadlines.
Send resume with salary requirements to:
Marissa Coe
Office Manager
[email protected]
Pay: $18.00 - $22.00 per hour
Benefits:
- Health insurance
- Paid sick time
- Paid time off
Application Question(s):
- How many years of experience do you have handling Accounts Payable, Accounts Receivable, and payroll-related duties?
- Which accounting software have you used professionally? Please list your level of experience with Sage/Peachtree, QuickBooks, or other accounting systems.
- Do you have experience working in a construction office environment, including subcontractor documentation, billing, job costing, or project support?
- What are your hourly wage requirements?
Work Location: In person
