Administrative Manager (Part-Time)
Levitate Logic & Consulting
Montgomery, Alabama
Job Type: Part-Time Employee
Compensation: $20.00–$30.00 per hour
Expected Hours: Up to 25 hours per week
Schedule: 20 hours in-office | Up to 5 hours flexible/remote
Location: Montgomery, AL (Required)
Reports To: Principal, Levitate Logic & Consulting
About Levitate Logic & Consulting
Levitate Logic & Consulting is a Montgomery-based consulting firm specializing in grant management, federal compliance, community development, organizational capacity building, and strategic consulting services for government agencies, nonprofit organizations, and community stakeholders.
Our team partners with mission-driven clients throughout Alabama and beyond to strengthen operations, secure funding, maintain compliance, and advance impactful initiatives. As a growing firm, we value professionalism, accountability, and excellence.
We are seeking a highly organized and proactive Administrative Manager to support day-to-day operations and help ensure the firm continues to operate efficiently and effectively.
Position Summary
The Administrative Manager serves as the operational backbone of the firm. This role provides administrative, organizational, and project support across multiple areas of the business, including office management, executive scheduling, client administration, vendor coordination, project tracking, and internal operations.
This position requires approximately 20 hours per week in our Montgomery office, with up to 5 additional flexible hours that may be completed remotely based on workload and business needs.
What We're Looking For
The ideal candidate is highly organized, dependable, and proactive. They are comfortable working independently, managing multiple priorities, and handling confidential information with professionalism and discretion. Successful candidates enjoy solving problems, learning new systems, and contributing to a growing organization where their work has a direct impact on business success.
Key ResponsibilitiesOffice & Operations Management
- Maintain organized digital and physical filing systems
- Manage daily office operations and administrative processes
- Coordinate with vendors, service providers, and business partners
- Support implementation and maintenance of operational systems and workflows
- Track software subscriptions, vendor agreements, renewals, and key deadlines
- Maintain document templates and internal organizational resources
Executive & Calendar Support
- Manage calendars, scheduling, and meeting coordination for firm leadership
- Prepare agendas, meeting materials, and presentation documents
- Draft, proofread, and format professional correspondence and internal communications
- Assist with email management and communication workflows
- Coordinate travel, meetings, and event logistics as needed
Client & Project Administration
- Organize client files and project documentation
- Track deadlines, deliverables, and project milestones
- Coordinate document collection, routing, signatures, and submissions
- Assist with grant applications, compliance reports, and supporting documentation
- Maintain accurate records for active client engagements
Finance & HR Coordination
- Coordinate with the firm's Finance Manager regarding invoices, payroll processing, and administrative deadlines
- Track outstanding administrative items and communicate priorities to leadership
- Assist with onboarding logistics and administrative setup for new hires
- Maintain organized insurance, vendor, and personnel records
- Support HR-related administrative functions as assigned
Research & Knowledge Management
- Conduct research on grant opportunities, federal funding programs, compliance updates, and policy developments
- Assist with development and organization of internal templates, playbooks, and knowledge resources
- Support operational improvements and process documentation initiatives
- Utilize AI productivity tools such as ChatGPT and Claude AI to improve efficiency, drafting, research, and administrative workflows
Required Qualifications
- Minimum of 3 years of experience in office management, executive assistance, administrative coordination, or a related role
- Strong proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
- Proficiency with Microsoft Office Suite and Adobe Acrobat
- Excellent written and verbal communication skills
- Exceptional organizational skills and attention to detail
- Ability to prioritize tasks and manage multiple deadlines independently
- Demonstrated professionalism and discretion when handling confidential information
- Reliable transportation and ability to work in-office in Montgomery, Alabama
Preferred Qualifications
- Experience supporting a consulting firm, nonprofit organization, professional services firm, or government-facing organization
- Familiarity with grant administration, compliance reporting, or public-sector projects
- Experience with QuickBooks, ADP, ClickUp, ShareFile, or similar platforms
- Experience in a fast-paced, project-based environment
- Associate's or Bachelor's degree in Business Administration, Public Administration, Communications, or a related field
- Familiarity with AI productivity platforms such as ChatGPT and Claude AI
Compensation & Employment Details
Hourly Rate: $20.00–$30.00 per hour, based on experience
Expected Hours: Up to 25 hours per week
Benefits: Not included
Introductory Employment Period
All new hires begin with a three-month introductory period. During this time, both the employee and the firm will evaluate overall fit, responsibilities, performance expectations, and working relationships. A formal review will be conducted at the conclusion of the introductory period.
Why Join Levitate Logic & Consulting?
- Flexible part-time schedule with limited remote work flexibility
- Opportunity to work directly with firm leadership
- Meaningful work supporting nonprofits, government agencies, and community initiatives
- Exposure to grant management, compliance, consulting, and organizational development projects
- Opportunity to grow with a mission-driven consulting firm
How to Apply
To be considered for this position, applicants must complete the online application and upload the required materials through the application portal:
Apply Here:
https://form.jotform.com/261675416137056
Applicants should be prepared to submit:
- A current resume highlighting relevant administrative and operational experience
- A brief cover letter (maximum one page) explaining why this position is a fit and how your background aligns with the role
- Two professional references who can speak to your organizational, administrative, and professional capabilities
Applications will be reviewed on a rolling basis until the position is filled.
Levitate Logic & Consulting is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and welcome qualified applicants from diverse backgrounds and experiences.
Pay: $20.00 - $30.00 per hour
Work Location: In person
