Project Coordinator – Luxury Custom Home Builder
Charlotte, NC | Full-Time | $50-58k | Benefits Available
Keen Building Co. builds architecturally distinctive, high‑end custom homes across Charlotte’s premier neighborhoods.
We're hiring a Project Coordinator to keep our projects running flawlessly – from pre-construction through closeout. If you thrive in a fast-paced environment and love bringing order to complex builds, this role is for you.
Why This Role Matters
You’ll be the operational backbone of each project—owning documentation, communication, scheduling, and financial tracking so our Project Managers can focus on delivering exceptional homes.
What You’ll Do
· Maintain contracts, drawings, permits, RFIs, submittals, and closeout packages
· Coordinate meetings, site visits, inspections, and design selections
· Track schedules in Buildertrend and flag delays early
· Input project data into Buildertrend + QuickBooks; support CPA with bookkeeping questions
· Draft subcontract agreements and ensure all insurance/tax docs are current
· Support billing, payables, receivables, and job-cost analysis
· Build strong relationships with vendors, subcontractors, and clients
· Assist with onboarding and mentoring new team members
What You Bring
· 3–5 years in residential construction, remodeling, or custom homebuilding
· Ability to read plans + interpret project documentation
· Experience with Buildertrend, QuickBooks, Excel, Google Suite, Asana, Outlook
· Strong organization, follow-through, and communication
· Ability to manage multiple active projects with shifting priorities
· High-touch customer service mindset
What Success Looks Like
· Documentation is accurate, complete, and accessible
· Schedules stay current and issues are identified early
· Buildertrend + QuickBooks data is clean and reliable
· Clients and subcontractors receive timely, professional communication
· Project Managers spend less time chasing details and more time leading builds
What We Offer
· $50–58K base salary
· Medical, dental, vision
· 401(k) with employer match
· PTO + paid holidays
· Opportunity to support some of Charlotte’s most iconic custom home projects
Equal Opportunity Statement Keen Building Co. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Pay: $50,000.00 - $58,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have at least 3 years of experience in residential construction, remodeling, or custom homebuilding?
Yes
No
- Are you proficient in Buildertrend and QuickBooks for project tracking and financial entry?
Yes
No
- Can you read construction plans and interpret project documentation such as permits, RFIs, and submittals?
Yes
No
- Do you have experience managing project documentation such as contracts, insurance/tax documents, submittals, and closeout packages?
Yes
No
Work Location: In person
