We are looking for an Accounts Payable / Front Desk Coordinator to keep the office running smoothly. You'll split your time between greeting visitors and managing calls at the front desk, and handling core AP functions like invoice processing, vendor account reconciliation, and payment scheduling, for a company supporting Construction, Structural Steel/Sheet Metal Fabrication, and Concrete divisions.
This role isn't about public foot traffic, but rather being the professional first point of contact for the clients, vendors, and suppliers who visit or call in, paired with hands-on accounting support behind the scenes.
Duties
- Serve as the front-facing point of contact for client visits, vendor deliveries, and supplier calls
- Review, verify, and process vendor invoices for accuracy and timely payment
- Reconcile vendor statements and resolve invoice or pricing discrepancies
- Calculate and apply vendor discounts, rebates, and buybacks
- Prepare and process physical checks weekly (every Friday) and as needed
- Charge expenses to the correct accounts/cost centers
- Maintain organized, audit-ready AP records and documentation
- Respond to vendor and internal staff inquiries via phone and email
- Provide general clerical and administrative support as needed
Requirements
- Prior accounts payable experience, ideally in an industrial or construction setting
- Ten-key proficiency and solid typing skills
- Basic to intermediate Excel skills
- Comfort with Microsoft Office (Outlook email/calendar) and general accounting software
- Strong attention to detail and ability to handle confidential information
- A professional, personable demeanor — you're often the first face/voice someone from outside the company interacts with
- Reliable attendance and a team-first attitude
The details
- $23.00 to $26.00 per hour
- long term, temp to perm opportunity
- monday to friday, morning shift
INDFM
Pay: $23.00 - $26.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Application Question(s):
- "Are you comfortable working the front desk and greeting visitors, clients, and vendors as part of this role?"
Experience:
- Accounts payable: 2 years (Preferred)
- Front desk: 2 years (Preferred)
- Microsoft Excel: 2 years (Preferred)
Work Location: In person
