Job Title: Financial Group Project Manager - Senior
Location Frankfort, KY (Remote)
Duration: Long-Term Contract with benefits
Job Description:
seeking a Project Manager to assist with developing State and/or Federal documentation, policies/procedures, financial reports, applications, staffing resource tracking, and/or system requirements to join its OATS Financial Group Team.
Leadership & Staff Management
· Lead and supervise a team of business analysts, accountants, and professional staff responsible for complex financial and accounting operations.
· Manage team performance, assign work, and approve time sheets and leave requests.
· Provide direction on deliverables, priorities, and operational improvements.
Financial Oversight & Compliance
· Oversee the preparation, review, and maintenance of complex accounting systems and financial reports.
· Direct the development and maintenance of Cost Allocation Plans for OATS and partner agencies.
· Ensure compliance with applicable state and federal accounting laws, policies, and procedures.
Systems & Technical Expertise
· Serve as the subject matter expert on eMARS accounting functions, including obtaining access and chart of accounts.
· Monitor IT-related expenditures and revenues across interconnected systems and applications.
· Analyze and manage system interdependence across platforms, including financial, procurement, timekeeping, and HR systems.
Federal Reporting & Documentation
· Lead the development of federal and state documentation, including Advance Planning Documents (APDs), budgets, and expenditure reports.
· Coordinate with federal partners on IT project approvals, reporting requirements, and compliance documentation.
· Review and provide guidance on procurement activities, including RFP timelines and sole-source justifications.
Program & Contract Management
· Oversee financial tracking and reporting for IT projects, including using an internal project management tracking system called 3PO (Program, Portfolio, Project).
· Manage accounting and reporting for over 450 IT-related contracts, including System Development Services (SDS) contractors.
· Serve as the primary liaison for explaining system interactions and financial impacts across multiple agency platforms.
Process Improvement & Reporting
· Evaluate financial and operational reports to identify opportunities to improve efficiency and effectiveness.
· Design and maintain advanced Excel-based reporting tools, including pivot tables, complex formulas, and data integrations.
· Improve data quality and accessibility by streamlining reporting across systems and reducing redundancy.
Training & Policy Development
· Develop and deliver training on financial processes, reporting requirements, and system usage.
· Create, implement, and interpret policies and procedures related to accounting and contract management.
Special Projects
· Lead and coordinate special initiatives and assignments as directed by OATS executive leadership.
· Research projects and programs related to the proposals and documents.
· Track, Evaluate, and Report on OATS’s SDS Contractor and State payroll Project Labor budgeting and spending.
· Perform technical and detailed writing, editing, and proofreading of required correspondence, communications, presentations, and other documents.
· Research, assist in development and/or perform technical reviews on federal financial proposals (similar to grants), reports, and planning documents within required timelines.
· Work closely with agency management and project teams to gain an understanding of project and related requirements in order to assist with the development of training material and/or recommend related process improvements.
· Organize material and complete writing assignments according to agency standards regarding order, clarity, conciseness, style, and terminology.
· Utilize a combination of computer and critical thinking skills.
· Maintain confidentiality and ability to exercise discretion is essential.
:
· Bachelor’s degree or equivalent combination of recent, relevant work experience.
· 3+ years of federal or state accounting budget, revenue, expenditure, and operational processing work experience.
· 3+ years of data tracking, reporting, and/or data validation.
· 3+ years documenting, reviewing, improving, and communicating business processes.
· 3+ years of accounting operational processing or budget development, including analyzation and recommendation for remaining budgets based on historical spending and research.
· Proficient in Microsoft Product Suites (Word, PowerPoint, and Excel, which includes knowledge of pivot tables and comparing multiple data sources using Excel.)
· Experience developing documents based on information obtained through multiple subject matter experts and research.
· Experience utilizing time management capabilities, often ensuring compliance with external imposed deadlines, such as federal or state deadlines.
:
· Prior experience with eMars, Budgeting, Accounting, and/or Human Resource systems.
· Prior experience with the Commonwealth of Kentucky.
· Prior advanced Excel experience managing and integrating data sets.
· Prior writing experience of financial request documents and/or justifications in a governmental environment.
· Working knowledge of government regulations as they pertain to the grant proposal and advance planning document writing process.
· Prior experience preparing healthcare information technology proposals or working in the healthcare technology environment.
· Prior experience writing, proofreading, and editing skills.
:
· Organizational and planning skills.
· Outstanding written and oral communication skills.
· Information gathering and monitoring skills.
· Judgment and decision-making ability.
· Initiative and Adaptability.
· Attention to detail, accuracy.
· Ability to stay on task while working in a remote environment.
· Emotional intelligence and interpersonal communication skills.
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Pay: $45.00 - $49.00 per hour
Work Location: Remote
