Job Title: Executive Assistant Administrative Support
General qualifications:
**Must be a US Citizen able to get government SECRET Security Clearance**
Role purpose
The Executive Assistant provides discreet, accurate, and deadline-driven administrative support to 55 WG/JA leadership. The role coordinates schedules, information, correspondence, records, meetings, and workflow in a military legal office where sound judgment, protocol awareness, and protection of sensitive information are essential.
Essential duties
· Manage executive calendars, appointments, meetings, suspense dates, visitors, and changing priorities; identify conflicts and recommend resolutions.
· Prepare, edit, proofread, format, route, and track correspondence, memoranda, briefings, reports, spreadsheets, presentations, and administrative packages.
· Coordinate meetings and conferences, including agendas, read-ahead material, rooms, virtual access, attendee communication, minutes, and action-item follow-up.
· Maintain office files, records, trackers, contact lists, routing logs, and data in accordance with Air Force records-management and privacy requirements.
· Receive telephone calls and visitors, assess urgency, route matters appropriately, and communicate professionally with senior leaders, military and civilian personnel, and external organizations.
· Support travel, training, awards, personnel actions, in/out-processing, timekeeping, supply requests, and other administrative workflows assigned by 55 WG/JA.
· Use Microsoft Word, Excel, PowerPoint, Outlook, Teams, and Government systems to produce accurate work products and maintain situational awareness.
· Safeguard PII, CUI, legal-office information, credentials, keys, badges, and Government equipment; report security or privacy incidents immediately.
· Maintain reliable onsite coverage; coordinate scheduled absences early and notify management/COR promptly of unscheduled absence.
· Perform related executive-administrative tasks
Mandatory Qualifications — all are Requirement
*Provide Evidence expected
*Associate degree in any field
Institution, degree, and conferral date on resume; documentation available.
*Microsoft Office proficiency
Specific Word, Excel, and PowerPoint work products or responsibilities.
*Office experience
At least one year of clerical and data-entry work in an office environment.
*Military environment
At least one year working in a military environment; identify unit/installation and dates.
*English fluency
Ability to speak, read, write, and understand English fluently.
*Citizenship/security
U.S. citizen; able to complete Government suitability, fingerprint, criminal, financial, and security processing and maintain Secret eligibility.
*Availability
Able to work onsite at Offutt AFB on the approved schedule and begin within the required mobilization window.
Preferred qualifications
· Current or recently adjudicated Secret clearance and prior CAC/network access.
· Executive support to a commander, director, senior attorney, or comparable leader.
· Air Force administrative, legal-office, records-management, protocol, or task-management experience.
· Demonstrated ability to manage competing priorities with minimal supervision and high confidentiality.
Performance standards
· Deliver accurate, timely, complete work and promptly correct any identified deficiency.
· Support contract performance of at least 90% of monitored requirements and no more than three COR-validated complaints per performance period.
· Complete privacy/HIPAA/42 CFR Part 2 training within 30 days and annually, and information-assurance training before system access and annually.
· Maintain business-casual attire. The PWS excludes denim, T-shirts, hoodies, ball caps, shorts, tennis shoes, and sandals.
Required application package
Submit a concise resume that can be finalized to two pages and that explicitly proves every Mandatory Qualifications. If selected, C2Engineer will request a signed and dated accuracy statement, supervisor and emergency contact information, three professional references, degree verification, and security/suitability documentation. Do not include Social Security numbers or other unnecessary sensitive data in an initial application.
Join our team and contribute to our mission of providing exceptional administrative support in a dynamic work environment. Apply now to be part of our dedicated team!
Job Types: Full-time, Contract
Pay: $30.00 - $36.00 per hour
Benefits:
- Health insurance
- Paid time off
Education:
Experience:
- Working in the Military environmrnt with dates: 1 year (Required)
- Microsoft Office, Word, Excel, and Power Point: 1 year (Required)
- Clerical and Data-entry: 1 year (Required)
Language:
- and Writes and Read English fluently (Required)
Security clearance:
Ability to Commute:
- Offutt AFB, NE 68113 (Required)
Work Location: In person
