We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team in this full-time position (40 hours per week). This role combines essential bookkeeping responsibilities with administrative support to ensure smooth daily operations. The ideal candidate will be proactive, highly organized, and possess excellent communication skills. You will manage financial records, handle client and team correspondence, and support office management tasks to foster an efficient and welcoming environment. This paid position offers an exciting opportunity to contribute to a growing organization while developing your administrative and financial expertise.
Duties
- Maintain accurate financial records using QuickBooks Desktop, including invoicing, accounts receivable (A/R), accounts payable (A/P), expense tracking, and bank reconciliations
- Prepare city tax forms and organize proper documentation to assist the accountant (note: this role does not handle tax preparation, but rather assists the accountant)
- Manage multi-line phone systems, answer business inquiries professionally, provide customer service, and direct calls appropriately
- Provide front desk support by greeting visitors, handling mail, and maintaining a tidy reception area
- Assist with data entry tasks, updating spreadsheets, and preparing reports using Microsoft Office Suite
- Support office management and administrative activities such as filing, calendar management, scheduling appointments, and organizing meetings
- Communicate effectively with clients and team members via phone and email to ensure timely responses and excellent customer service
- Perform clerical duties including word processing, document preparation, filing systems organization, and maintaining office supplies
Qualifications
- Proven experience with QuickBooks Desktop and ADP for payroll adjustments
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook) and data entry tasks
- Excellent organizational skills with the ability to prioritize multiple tasks efficiently
- Previous office experience in administrative or clerical roles preferred
- Bilingual abilities are a plus to support diverse client interactions, but not required
- Exceptional phone etiquette and customer service skills for front desk and phone operations
- Technical proficiency in managing spreadsheets, calendars, and productivity software
- Demonstrated ability to handle confidential information with discretion and professionalism
- Strong typing skills with attention to accuracy and speed
- Personal assistant or office management experience is desirable for supporting daily operations
Join us in a role that energizes your administrative talents while sharpening your financial skills! We value upbeat, proactive individuals with a great personality who thrive in organized environments and are eager to contribute positively to our energetic team.
Pay: $27.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Application Question(s):
- Do you have professional experience managing full-cycle Accounts Receivable (A/R) and Accounts Payable (A/P)?
Education:
Experience:
- Bookkeeping: 3 years (Required)
- Customer service: 3 years (Required)
- QuickBooks Desktop: 2 years (Required)
Work Location: In person
