Job Description: The AP/AR Clerk is responsible for supporting the company’s financial operations by ensuring invoices, payments, deposits, and account records are handled accurately and efficiently. This position works closely with internal teams, vendors, and customers to maintain smooth day-to-day accounting processes.
Responsibilities include (but are not limited to):
· Apply customer payments accurately and promptly to ensure account balances remain current
· Investigate and resolve payment discrepancies, short pays, and unapplied cash in a timely manner
· Process credit card transactions and issue customer credits or refunds as needed
· Prepare and process account adjustments while maintaining accurate financial records
· Prepare daily bank deposits and ensure proper documentation of all transactions
· Generate and distribute weekly financial and aging reports for the CFO
· Review daily past-due accounts receivable reports and initiate collection efforts, including consistent follow-up on delinquent accounts
· Maintain organized and up-to-date customer account files and supporting documentation
· Complete special projects and additional assignments as directed by the CFO
· Review invoices for accuracy, required approvals, and supporting documentation prior to payment processing
· Accurately enter vouchers and accounts payable data into the accounting system
· Respond to vendor inquiries professionally and resolve payment-related issues promptly
· Maintain accounts payable reports, spreadsheets, and filing systems to ensure accurate recordkeeping and compliance
· Assist with month-end closing activities, reconciliations, and financial reporting tasks
· Prepare account analyses and supporting schedules as requested
· Perform additional duties and responsibilities as assigned
Requirements:
· Associate degree in accounting, or at least two years of experience directly related to the duties and responsibilities of the position
· Proficiency in Excel and Outlook, along with experience using ERP systems
· Strong attention to detail and the ability to work independently within a team environment
· Excellent verbal and written communication skills
· Strong organizational skills and the ability to follow through on assignments
· Maintain strict confidentiality of company, employee, and customer information
· Handle sensitive and proprietary information with discretion and professionalism
Pay: $19.00 - $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Application Question(s):
- Background check and pre-employment drug screen required
Experience:
- Accounting: 2 years (Required)
Work Location: In person
