Overview
We are seeking a dynamic and highly organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a passion for creating a welcoming environment while efficiently managing office tasks. This paid position offers an exciting opportunity to develop your skills in office management, client communication, and administrative support within a professional setting.
Duties
- Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
- Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
- Handle scheduling, calendar management, and appointment setting for staff and clients using productivity software and Google Workspace tools
- Perform data entry, maintain filing systems, and update spreadsheets with high accuracy using Microsoft Office applications
- Assist with bookkeeping tasks including invoicing, expense tracking, and basic financial record keeping with QuickBooks or similar software
- Support office management activities such as ordering supplies, maintaining inventory, and organizing documents
- Provide clerical support including proofreading documents, word processing, and managing correspondence
Qualifications
- Proven experience in office administration or reception roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Google Workspace tools
- Excellent computer literacy with the ability to learn new software quickly and efficiently
- Strong phone communication skills with experience handling multi-line phone systems and customer support
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Previous experience as a dental or medical receptionist is a plus but not required; relevant personal assistant experience is also valued
- Knowledge of QuickBooks or bookkeeping software is advantageous
- Demonstrated ability to manage time effectively while multitasking in a fast-paced environment
Join us to be part of a vibrant team where your organizational talents and customer service skills will shine! We are committed to fostering a supportive workplace that values your contributions while offering opportunities for growth. This paid role is perfect for someone eager to develop their career in office administration while making a meaningful impact every day.
Pay: $15.00 - $18.00 per hour
Benefits:
Ability to Commute:
- Lake Mary, FL 32746 (Required)
Work Location: In person
