The Scheduling and Procurement Specialist is a key, hands-on member of the Operations and Supply Chain team responsible for developing and managing detailed production schedules while ensuring the materials, ingredients, packaging, and supplies required for production are available when needed.
This position balances customer demand, delivery deadlines, inventory availability, labor, equipment capacity, material lead times, and production constraints to create efficient and achievable production schedules. Responsibilities include:
- Review open sales orders, customer requirements, forecasts, inventory levels, and production capacity to develop daily, weekly, and monthly production schedules.
- Establish production priorities based on customer requirements, inventory needs, requested delivery dates, material availability, and manufacturing capacity.
- Create and maintain detailed production schedules for cooking, batching, bottling.
- Coordinate production requirements across departments to ensure schedules are realistic, achievable, and clearly communicated. Balance production requirements with available labor, equipment, materials, line capacity, changeovers, and other operational constraints.
- Monitor production activity against established schedules and proactively identify delays, bottlenecks, shortages, or other issues that could impact customer commitments.
- Adjust production schedules as necessary due to equipment downtime, material shortages, quality issues, staffing constraints, changing customer priorities, or other production disruptions.
- Coordinate with Warehouse Operations to ensure materials are staged and available to support scheduled production.
- Communicate schedule changes, production priorities, and potential delivery concerns to appropriate departments in a timely manner.
- Review production schedules, inventory levels, open purchase orders, material lead times, and upcoming requirements to identify purchasing needs. Ensure adequate inventory is available without creating unnecessary excess inventory.
- Generate purchase orders based on production demand, inventory levels, lead times, and established inventory targets.
- Communicate with suppliers regarding purchase orders, delivery dates, quantities, shortages, and changes in production requirements. Monitor open purchase orders and proactively expedite suppliers when materials are required to support production schedules.
- Source alternative materials or suppliers when availability, lead time, pricing, or other supply-chain issues create production risk. Conduct supplier pricing reviews and identify opportunities for improved pricing, lead times, minimum order quantities, freight, and purchasing terms.
- Maintain accurate purchasing, supplier, lead-time, and material information within the ERP system. Utilize the ERP system to manage production scheduling, inventory requirements, purchasing activities, manufacturing work orders, and material requirements. Generate and release manufacturing work orders/requisitions to Warehouse Operations for material picking and staging.
Qualifications
The successful candidate will possess:
- Minimum of 1 year of recent manufacturing experience involving raw materials, production processes, inventory, quality control, costs, or other functions related to the effective manufacture and distribution of goods.
- Minimum of 1 year of recent production planning or scheduling experience within a manufacturing environment.
- Purchasing, procurement, inventory planning, or supplier-management experience preferred.
- Working knowledge of manufacturing processes, production scheduling, inventory management, material requirements, and warehouse operations.
- Experience working with ERP/MRP systems in a manufacturing environment is required. NetSuite experience ideal.
- Strong computer skills, including proficiency with Microsoft Office applications, particularly Excel.
- Strong mathematical and analytical skills with the ability to work with production quantities, inventory requirements, forecasts, and manufacturing data.
- Ability to prioritize workflow, organize diverse information, manage multiple responsibilities, and perform effectively with limited supervision.
- Ability to work within established time limits and manage continuously changing production and customer deadlines.
Core Competencies
Communication: Excels in written and verbal communication with strong interpersonal skills and a professional attitude. Effectively communicates production priorities, material requirements, supplier concerns, and schedule changes across departments.
Planning & Organization: Able to work independently and effectively manage multiple tasks and priorities simultaneously. Demonstrates strong time-management skills, attention to detail, and the ability to meet changing deadlines.
Analytical & Problem Solving: Demonstrates strong critical-thinking skills with the ability to research and analyze information from multiple sources. Uses production, purchasing, inventory, and historical data to identify problems and make sound decisions.
Sense of Urgency: Recognizes issues that could disrupt production or customer deliveries and takes proactive action to resolve material shortages, supplier delays, scheduling conflicts, and other constraints.
Adaptability: Willing to accept change and demonstrates flexibility in a fast-paced manufacturing environment. Able to quickly absorb new information and adjust priorities based on changing customer and operational requirements.
Resourcefulness – “Can Do” Spirit: Delivers results utilizing available resources and demonstrates a get-it-done mentality. Takes ownership of challenges, follows issues through resolution, and acts with appropriate urgency when production or customer requirements are at risk.
Physical Requirements
This position requires the ability to speak, read, and write the English language. The employee is regularly required to sit, talk, and hear and frequently required to use hands to handle materials or equipment and reach with hands and arms.
The position also requires the ability to stand and walk throughout office, warehouse, and manufacturing environments. The employee may occasionally be required to lift and/or move up to 50 pounds and may be required to work extended shifts or weekends based on production and business needs.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Application Question(s):
- Have you ever been convicted of a felony?
- What is your desired salary for this role?
Work Location: In person
