AUPHA (Association of University Programs in Health Administration), a professional healthcare educational association located in downtown Washington, DC, seeks a proactive Meetings Manager with keen attention to detail, strong organizational skills, excellent verbal and written communication skills, and a sense of urgency about responding to inquiries from colleagues and members alike.
Since its inception in 1948, AUPHA has supported academic faculty in health administration and healthcare management programs. A full history of AUPHA can be accessed here. Today, AUPHA serves as the voice of academic healthcare management, providing significant benefits to its over 250 Full and Associate program members.
Overview of Position:
Under the leadership of the Executive Vice President and Chief Operations Officer, with support from the Senior Director for Education and Professional Development, the Meetings Manager is responsible for operational tasks and member communication related to AUPHA meetings and external events. The Manager will use their strong organizational skills, attention to detail, and worst-case scenario planning to successfully manage the logistics of AUPHA events, including the Annual Meeting, the Academic Program and Practitioner Workshop, the HIMSS Academic Forum, Art of Teaching Institute and Leadership Academy courses, AUPHA webinars, and more.
The Manager establishes and maintains effective working relationships with staff, leaders, Board members, volunteers, and the broad and diverse AUPHA membership by prioritizing responsiveness to inquiries and excellent customer service. The Manager fosters a collaborative environment across all of these important stakeholders in order to achieve AUPHA’s strategic goals and objectives.
Specific job duties include, but are not limited to:
- Timely communication with stakeholders (staff colleagues, program representatives, members, volunteers, etc.) that accurately addresses inquiries.
- Coordinating logistics for AUPHA’s Annual Meeting, including, but not limited to, site preparations, registration, meetings of the Annual Meeting Planning Committee, the Call for Proposals process, session and room scheduling, AV details, AUPHA slides, the conference library and mobile app, and any pre- and post-meeting events.
- Coordinating similar logistics for additional AUPHA meetings and events, including Art of Teaching Institute and Leadership Academy courses, the Academic Forum at HIMSS, the Academic Program and Practitioner Workshop, webinars, and more.
- Assisting in ensuring spending for the Annual Meeting and other AUPHA events fall within set budget parameters.
- Other duties as assigned
Required Experience and Skills:
Minimum of three years’ experience planning events or managing logistics for a major conference. Preference given to those whose experience includes coordinating continuing education and professional development programs or services. Prior experience working for a national association is preferred. Qualified applicants will have a bachelor’s degree.
The Manager must have demonstrated experience:
o Proactively managing and owning a large volume of work with complicated timelines;
o Implementing and managing systems to track all pieces of planned events;
o Taking proactive steps to ensure worst-case scenarios are avoided while having plans in place to mitigate any setbacks;
o Taking initiative to ensure all aspects of a project are completed on-target and on-time;
o Analyzing, interpreting, and translating quantitative and qualitative data and feedback into well-written reports for public consumption;
o Communicating with key stakeholders (including staff colleagues and outside parties) in a responsive, accurate, and effective manner.
Other Details:
This is a full-time, regular, exempt position with a 35-hour work week, M-F. Employees typically work 8-4, 8:30-4:30, or 9-5.
The office operates on a hybrid schedule. The Manager will be expected to come to the office at least once per week between January and May, with additional days in office leading up to events like the Academic Program and Practitioner Workshop in March and Annual Meeting in June as needed. Between July and December, the Manager will need to come into the office at least once per month, with additional days in office leading up to fall events as needed. During their first month of employment, the Meetings Manager will be expected to come to the office more frequently (up to 3 times per week) for onboarding and training purposes.
Travel is typically required for AUPHA's Annual Meeting each June; additional travel may be included for other conferences and meetings as needed.
Salary starting at $65,000 to $75,000 (maximum) annually.
Benefits:
o AUPHA will pay a significant portion of the employee’s individual medical insurance premium, which includes dental coverage and a prescription drug card
o 403(b) retirement plan with employer contribution match up to 6%
o $250 per month technology allowance
o Opt-in parking card, transportation, and FSA card
o 12 paid holidays per year
o Annual leave accrual starting at 1 day per month
o Sick leave accrual of 1 day per month
How to Apply:
Applicants should apply through LinkedIn (https://www.linkedin.com/jobs/view/4437836692/) or can send their resume and cover letter to Jaime Stephens at [email protected].
Qualified applicants will be invited to complete a short sample task, which will be used to determine fit for an initial interview.
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k) matching
- Flexible spending account
- Health insurance
- Paid time off
- Professional development assistance
Education:
Experience:
- event planning: 3 years (Required)
Work Location: Hybrid remote in Washington, DC 20036
