I. TITLE: SECRETARY
CODE: PARA 903
II. SUMMARY:
An employee in this classification, under the direct supervision of a manager or designee, performs secretarial and clerical tasks of a general, specialized or confidential nature as assigned.
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III. DUTIES:
95%
Produces and proofreads typewritten material, such as letters, reports and forms, from written and verbal communication.
Handles, sorts and distributes incoming and outgoing mail.
Assists managers with administrative duties as assigned.
Organizes and maintains a current and functional filing system.
Maintains an organized workstation.
Orders, catalogs and maintains inventory on resource materials and office supplies.
Takes minutes at meetings and disseminates as appropriate.
May assist managers with maintaining schedules.
May enter data on a daily basis and assist with other reporting requirements.
May assist in substitute staff scheduling.
May assist in maintaining records.
Functions as facility receptionist by handling incoming and outgoing calls, greeting visitors, ascertaining nature of business and referring to appropriate persons.
May monitor and process billing and financial records.
Schedules appointments and meetings and provides general information on department matters when requested.
Maintains daily schedules on facility personnel as assigned.
May monitor radios and other communications devices as assigned.
Develops and maintains a secretarial substitute folder.
May facilitate the processing and tracking of purchase requisitions.
May be required to orient individuals assigned to the department.
Complies with all applicable rules, regulations, laws and Board policies and procedures.
5%
Performs other related duties as required.
IV. EQUIPMENT OPERATED:
Personal computer, applications software, and basic office equipment.
V. WORKING CONDITIONS:
Position may involve exposure to individuals with medical and behavioral risks.
VI. KNOWLEDGE, ABILITIES AND SKILLS:
Ability to use good judgment and work independently and efficiently.
Ability to type with accuracy within established speed standards.
Ability to establish and maintain harmonious relationships.
Basic math skills.
Strong customer services skills.
Effective organizational and responsive communication skills.
Ability to interact successfully with the public.
Ability to recognize and handle emergency situations.
Ability to understand and interact successfully with individuals with dd.
Ability to utilize software and quickly learn new programs.
III. MINIMUM QUALIFICATIONS, EDUCATION AND EXPERIENCES:
A. Education:
High school diploma or GED.
B. Experience:
One (1) year secretarial experience including computer experience with Microsoft Word and Excel software.
C. Credentials:
1.Certification: N/A
2.Registration: N/A
3.Licensure: Valid driver license.
D. Ancillary Training:
Mandatory training as required by the Board and DODD.
E. Other:
Requires own transportation.
Requires passing a word-processing proficiency skills test with a minimum of 50 words per minute.
Requires passing basic Electronic Mail, Microsoft Excel and Word proficiency tests.
A career with the Lucas County Board of Developmental Disabilities is a rewarding one that goes way beyond the competitive pay and outstanding benefits package. Employment at the Board provides leadership training, mentoring, and ongoing professional development opportunities in a variety of fields and interests. Each role offers a generous retirement contribution match, low insurance premiums, and a chance to serve the public by making a difference in the community. Apply now and help us help individuals we serve reach their full potential!
To be at the end of all external job postings (Civic Plus and UKG)
Our organization is committed to maintaining a safe and productive work environment. To support this, we have established a drug-free workplace policy that prohibits the use, possession, distribution, or influence of illegal drugs and controlled substances. This policy extends to all substances, including but not limited to, medical and recreational cannabis regardless of state legal status.
We are an equal opportunity employer. If in need of ADA accommodations, contact us directly at 419-380-4033.
