Oversees all aspects of the daily operations of the Materials Management department for the St. Luke's Network. Responsible for developing and monitoring key operational aspects such as budget, human resource planning and customer satisfaction levels for the network. Performs duties and responsibilities in a manner consistent with our mission and values. Mission: Faithful to our Episcopal-Presbyterian heritage and its ministry of healing, St. Luke's Hospital is dedicated to improving the health of the community. Using talents and resources responsibly, our medical staff, employees and volunteers provide care for the whole person with compassion, professional excellence, and respect for each other and those we serve. Core Values: Human Dignity, Justice, Excellence, Compassion, and Stewardship. Human Dignity: Demonstrates respect for the dignity and needs of patients, visitors, physicians, and co-workers. Justice: Honors each person's rights and responsibilities by working as a team player to provide positive patient outcomes. Excellence: Demonstrates creativity and inventiveness in improving the ways in which work-related tasks are performed. Also strives for excellence in the services that he/she provides. Compassion: Demonstrates caring beyond 'It's My Job' and utilizes positive interpersonal skills. Stewardship: Demonstrates honesty and acts with integrity. Also demonstrates the ability to work in a safe, cost-effective and efficient manner. Communication Standards: Promotes and provides courteous and effective communication with internal and external customers.
Principle Accountabilities: % of Time Spent
1.Systematically assesses internal and external purchasing trends in an ongoing effort to refine the hospitals contract portfolio. Actively listens and responds to organization stakeholders' needs in this area. 10%
2.Develops an annual contracting plan that identifies areas of focus and targets pricing levels to be achieved. 10%
3.Develops an annual Expense Reduction Plan that quantifies and schedules all standardization, contracting and utilization management projects. 5%
4.Facilitates objective decisions regarding the purchase of supplies, services, and equipment by ensuring the appropriate individuals are involved in each stage of the process and that objective decision criteria are developed and utilized in all major contracting decisions. 5%
5.Provides periodic reports to all levels of the organization regarding the status of the Expense Reduction Plan. 3%
6.Collaborates with management and personnel to continuously enhance the contract portfolios. 5%
7.Through coordination with legal counsel and other experts, develops the overall competency of the Resource Management team members to review all supply/equipment contracts to ensure terms and conditions are stated accurately and hospital needs and interests are met. 5%
8.Oversees the completion of all appropriate documentation necessary to assure all manufacturers and vendors recognize all St. Luke's facilities including the Hospital, Surrey Place and the Urgent Care Centers. 8%
9.Oversees the maintenance of all contract-file information in the Pathways Material Management system to insure correct contract pricing. 5%
10.Utilizing available sources of national healthcare market research data on supply costs, performs comparative price analysis between St. Luke's unit supply cost and benchmark pricing. Using this research data, orchestrates projects that result in successful negotiations with vendors and manufacturers to obtain 'best' prices. 5%
11.Mentors and develops Purchasing staff so that the highest services levels are provided to customer departments and optimal reductions are achieved in the St. Luke's cost structure. 5%
12. Serves as a key liaison between STLH and STLDPH for SCM Materials Management services, providing direction, decision making, process implementaion and communication of plans, programs and initiatives. Coordinates information between team members and indirect leaders, establishing processes for ongoing network process integration. 5%
13.Prioritizes and manages work assignments related to all improvement initiatives so that all projects are completed on time with optimal results. 2%
14.Monitors staff performance and gives objective counseling. Also insures prompt evaluations of all staff members are completed using approved job descriptions and the guidelines of policy. 5%
15.Uses Material Management Performance Reports and other developed measures of quality service to objectively assess and improve both the services provided to customer departments and the financial outcomes of completed improvement initiatives. 5%
16.Promotes PC literacy and is knowledgeable of and comprehends the power of PC software and hardware. Acts as a resource and encourages Materials Management staff in the utilization of PC software to increase productivity, improve analytical effectiveness and insure professional presentation of Materials Management information. 2%
17.Develops requests for proposal, coordinates vendor's responses and leads objective and structured assessment of vendor bids. 5%
18.Develops and implements new administrative policies and procedures as they relate to Materials Management. 2%
19.Oversees the ongoing maintenance of the material management information system item file ensuring a high degree of accuracy and integrity in the item file. 3%
20.Oversees the ongoing maintenance of the Materials Management Information System vendor and manufacturer file. 3%
21.Collaborates with Information Services staff to design custom reports to achieve a managerially efficient format for information to be utilized by MM and customer departments. 3%
22.Designs and implements special projects as assigned by the Senior Vice President of Finance and other Senior Staff Members. 2%
Total 100%
Job Relationships:
Takes Direction From: Network VP Finance and President, STLDPH (Indirect)
Provides direction to STLH and STLDPH SCM Materials Management team members.
Supervised by: Network VP Finance
The most significant of duties are included but this does not exclude occasional work assignments not mentioned or developmental duties.
Bachelor's degree in field of expertise, masters degree in field of expertise or related business areas preferred.
