Job Summary
We are seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a diverse range of events. In this role, you will be the driving force behind creating memorable experiences by managing all aspects of event logistics, vendor relationships, and client communication. Your proactive approach and exceptional organizational skills will ensure each event runs seamlessly from start to finish, delivering outstanding results that exceed expectations. Join us to bring innovative event concepts to life and foster meaningful connections with clients and guests alike!
Job Responsibilities:
· Establish and manage consistent and profitable event sales for the venue
· Search out and identify new event opportunities for venue
· Establish staff and equipment needs for all events
· Facilitate all venue tours, site visits, and client food and beverage tastings
· Be present from start to finish of all events booked
· Maintain a calendar of events and implement a system that enables and anticipates long term planning and effective event management for organizations, meetings, conferences and events
· Develop relationships with local businesses
· Develop relationships with all local hotel event and catering managers
· Key roll in the continued development of event packages
· Host Destination Management Company lunches
· Maintain and participate in all applicable convention center outlets
· Follow-up Thank You cards with all clientele
· Attend weekly meetings with management
· Maintain our membership with San Diego Tourism Authority
· Attend bi-monthly BID meetings
· Work closely with internal and external event management
· Participate in all offsite events associated with our brand marketing and P.R.
· Work with General Manager and marketing team on upcoming events and promotions
· Stay informed on all conventions including Downtown convention center, Mission Valley convention center, and neighboring hotels
Requirements
- Proven experience in event planning or management within the hospitality or events industry, including banquet or catering experience preferred
- Strong negotiation skills with a track record of securing advantageous contracts with vendors and venues
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with experience using event management software and CRM systems
- Excellent organizational skills with the ability to manage multiple projects simultaneously under tight deadlines
- Exceptional communication skills for effective client interaction and team leadership
- Demonstrated ability in managing event budgets from initial planning through execution while controlling costs effectively
- Knowledge of hospitality industry standards including guest services, catering operations, and banquet management
- Technical proficiency in using various event management tools and software platforms for seamless coordination
- Experience in marketing events through digital channels or traditional outreach methods is a plus
- Strong customer service orientation with a passion for creating memorable guest experiences
- Ability to lead teams confidently while maintaining high levels of professionalism and enthusiasm
Join us as an Event Coordinator if you're passionate about orchestrating extraordinary events that leave lasting impressions! Bring your energy, creativity, and meticulous attention to detail to our vibrant team — together we’ll craft unforgettable moments that inspire connection and celebration.
Pay: $25.79 - $31.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
Work Location: In person
