Fayette County Probation
Fayette County Courthouse
221 S. 7th Street
Vandalia, IL 62471
(618) 283-5015
Job Title: Administrative Assistant
Starting Pay: $18.41/hour, plus benefits
Hours: Monday-Friday, 8:00 a.m. to 4:00 p.m./35 hours/week
Benefits: Health Insurance, Life insurance, IMRF retirement plan, paid holidays
Start date: ASAP
Job Summary
We are looking for an experienced and efficient clerical person to manage our administrative tasks. Your clerical and administrative support will assist office personnel and optimize workflow, maintains confidential information in accordance with agency policies and legal requirements. Job duties include answering phone calls, organizing files, interaction with justice involved individuals, taking notes at meetings, typing up documents, inputting information into our database, and ensuring office supplies are stocked. Our ideal candidate is self-motivated, highly organized, and has at least one year of experience as a secretary or administrative assistant.
Duties and Responsibilities
· Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
· Enter and retrieve data from client management system
· Maintain, organize and update files, records, and databases
· Order and maintain office supplies
· Prepare monthly billing
Requirements and Qualifications
· High school diploma or equivalent
· 1+ years of experience in a secretarial role preferred
· Professional demeanor and attitude
· Familiarity with office organization techniques
· Well-organized, detail-oriented
· Excellent communication and time-management skills
· Proficient with Microsoft Office
Please submit cover letter and resume to:
Jill Schoenhoff
Chief Managing Officer
Fayette County Probation
221 S. Seventh Street
Vandalia, Illinois 62471
[email protected]
Job Type: Full-time
Pay: $18.41 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
License/Certification:
- Driver's License (Preferred)
Work Location: In person
