Job Title: Human Resources Onboarding Coordinator
Position Summary: As a Human Resources Onboarding Coordinator at DEEM, LLC, your primary responsibility is to ensure a smooth onboarding process for new employees by efficiently managing essential HR functions. You will play a vital role in completing candidate drug screens, background checks, and overseeing the distribution, collection, and verification of onboarding forms. Your expertise in maintaining confidentiality, providing excellent customer service, and handling federal I9 processes will be crucial in this role. Additionally, you will assist in the new hire orientation process and facilitate the distribution of IT assets.
Company Overview: DEEM, LLC is a leading commercial mechanical and electrical company providing a comprehensive range of services, including HVAC, Plumbing, Electrical, Refrigeration, Industrial Piping, Building Automation, and Sheet Metal Installation. Headquartered in the vibrant city of Indianapolis, Indiana, DEEM, LLC operates satellite offices strategically located throughout the Midwest and down to the southeastern United States. With a commitment to excellence and innovation, we pride ourselves on delivering top-tier solutions to our clients.
Key Responsibilities:
Candidate Processing:
- Conduct candidate drug screens and coordinate background checks.
- Distribute and collect onboarding forms, ensuring accuracy and completeness.
- Facilitate a smooth transition for new hires by efficiently managing the documentation process.
Confidentiality and Compliance:
- Maintain strict confidentiality of human resource information.
- Ensure all onboarding processes comply with federal and company policies.
Customer Service:
- Provide exceptional customer service to both existing employees and potential hires.
- Address inquiries and concerns in a timely and professional manner.
Federal I-9 Compliance:
- Demonstrate expertise in handling Federal I9 processes and documentation.
- Stay updated on relevant regulations and compliance requirements.
Interview Support:
- Source and conduct initial interviews with potential candidates.
- Coordinate the distribution of applications to hiring managers.
New Hire Orientation Support:
- Assist in the preparation and coordination of new hire orientation, ensuring a smooth and positive onboarding experience.
IT Assets Distribution:
- Coordinate the distribution of IT assets to new hires.
- Ensure timely communication with IT and other relevant departments.
Intranet Updates:
- Contribute to the maintenance and update of the company's intranet with relevant HR information and resources.
Qualifications:
- Proven experience in HR functions, including candidate processing, I-9 compliance, and new hire orientation desired.
- Strong organizational skills and attention to detail.
- Excellent customer service and communication skills.
- Familiarity with federal I9 processes is highly desired.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency in HRIS and other relevant technologies.
- Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
- If you are a detail-oriented and customer-focused professional with experience in HR functions, we invite you to apply for the Human Resources Onboarding Specialist position at DEEM, LLC. Join our team and contribute to the success of our growing company in the commercial mechanical and electrical industry.
Job Type: Full-time
Pay: $25.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Application Question(s):
Education:
- High school or equivalent (Required)
Experience:
- Human resources: 2 years (Preferred)
Work Location: In person
