Purpose
The Project Coordinator assists Project Managers, Project Engineers, and various field personnel with administrative duties through project start-up to closeout. The Project Coordinator follows processes and procedures efficiently and effectively to ensure accuracy on all projects and customer satisfaction.
Essential Duties and Responsibilities
Billing
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Pull and organize invoices from multiple sources
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Print JCD or other necessary reports for substantiated billing
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Provide and compile invoice back up for substantiated billing, mark up back up as needed
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Provide back up and review of Home Depot, WEX, and Fastrak costs
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Request Job cost transfers
Contracts
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Review SCOs and contracts review for mark ups (Sage Projects)
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ERP sync CCOs and Contracts in Procore
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Ensure contracts and PCOs have been downloaded and saved in appropriate locations
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Verify dates in Procore and update them in Sage
Insurance
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Update insurance tracking spreadsheet (if needed)
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Review OCIP enrollment log weekly (if applicable)
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Update sub readiness log with insurance info
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Review SureTrack/OCIP/CCIP enrollment and status weekly (if applicable)
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Update Sage with insurance expiration dates as needed
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Review insurance dashboard for compliance
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Contact subs about non-compliance and push for revisions needed for compliance
HR/Payroll
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Enter daily timecards for jobsite
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Process Certified Payroll reporting weekly/monthly (if applicable)
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Manage Certified Payroll records
