Position Summary
The Purchasing Coordinator / Procurement Specialist is responsible for ensuring the timely procurement of materials, equipment, and services required for the company’s operations, obtaining the best combination of price, quality, and delivery performance.
Key Responsibilities
- Request and compare supplier quotations.
- Prepare and issue purchase orders.
- Monitor deliveries and ensure compliance with committed deadlines.
- Negotiate pricing, discounts, and payment terms with vendors.
- Maintain and update the supplier database.
- Coordinate purchasing activities with warehouse, production, and operations departments.
- Review and verify invoices and purchasing documentation.
- Report and document financial obligations arising from purchases and related disbursements (Accounts Payable).
- Monitor and maintain minimum and maximum inventory levels.
- Identify and develop new suppliers and alternative sourcing options.
- Prepare purchasing reports using QuickBooks and Excel.
Qualifications
- Experience in purchasing, logistics, procurement, or administration.
- Intermediate to advanced proficiency in Microsoft Excel.
- Knowledge of QuickBooks (preferred but not required).
- Understanding of purchase orders, quotations, and inventory management.
- Fluency in English and Spanish.
- Strong negotiation and cost analysis skills.
- Excellent organizational skills and attention to detail.
Skills and Competencies
- Strong negotiation skills.
- Planning and organizational abilities.
- Problem-solving capabilities.
- Team-oriented mindset.
- Sense of urgency and ability to meet deadlines.
- High level of integrity and confidentiality.
Pay: From $25.00 per hour
Work Location: In person
