Are you a forward-thinking finance leader ready to shape the future of a growing, industry-leading cannabis company?
Theory Wellness is seeking an experienced and highly organized Accounts Payable Manager to lead the Company's Accounts Payable operations across multiple states and business entities. This role is responsible for ensuring timely and accurate processing of invoices and vendor payments, maintaining strong internal controls, managing AP staff and offshore resources, and driving continuous improvement.
This is a newly created position designed for someone who wants to make a tangible impact. The ideal candidate is process-oriented, thrives in a high-volume environment, and possesses strong leadership skills with the ability to build scalable systems that support a growing multi-state organization. You’ll work closely with our executive team, offshore partners, and internal departments to drive efficiency, identify savings, and bring automation, including AI-driven solutions, into our day-to-day operations.
Key Responsibilities
Accounts Payable Operations
● Run the full AP function across multiple entities and locations, owning the entire invoice lifecycle from intake and coding through approvals, vendor setup, and payment
● Keep invoices accurate and paid on terms while staying ahead of AP aging, disputes, and escalations and review and approve all ACH, wire, and check payment batches
Vendor Relations & Procurement Partnership
● Serve as the primary accounting contact for vendors, and partner with Supply Chain, Procurement, and Operations to sharpen purchasing and vendor practices
● Own vendor master files, onboarding, and compliance docs (W-9s), including reconciling statements and resolving discrepancies
Corporate Credit Card & Expense Management
● Own corporate credit card program, enforcing spending policy and cardholder accountability
● Drive timely receipt collection, coding, and reconciliation across the organization
Financial Close
● Resolve mismatches across invoices, receipts, POs, and vendor statements, and power month-end and year-end close with clean accruals and AP reporting
● Work with Accounting to lock down complete, accurate liabilities
Team Leadership
● Lead AP Specialists, Coordinators, and offshore support, directing inbox management and workflow across all operating states
● Set KPIs, and productivity targets, and plan workload and staffing to meet business goals
● Coach and grow the team while raising the bar on accountability
Process Improvement & Automation
● Driving continuous improvement in efficiency, accuracy, and scale
● Optimize AP tools, workflows and build upon the SOPs and documentation behind them
● Partner with leadership to bring AI and technology into invoice processing, reporting, and vendor management
Compliance & Internal Controls
● Enforce company policy while keeping audit trails complete and supporting internal and external audits
● Build and promote team productivity, delivering regular reporting and recommendations to leadership
Qualifications
Preferred
● Bachelor's degree in Accounting, Finance, Business Administration, or related field
● 5+ years of AP experience, including 2+ years in a supervisory role and time in high-volume invoice environments
● Strong grasp of AP controls, payment processes, and vendor management, with advanced Excel skills
● Exceptional organization, communication, and problem-solving
Nice to Have
● Experience in cannabis, manufacturing, retail, distribution, or other highly regulated industries
● Familiarity with Intuit Enterprise Suite (IES), QuickBooks Online, MineralTree, MainStem, or similar ERP and AP platforms
● Experience managing offshore or outsourced AP resources and implementing AP automation tools
Success Measures
Success in this role is measured by invoice accuracy and timeliness, reduced aged payables and payment exceptions, vendor satisfaction and response times, payment cycle efficiency, compliance with internal controls, process improvement and automation wins, team productivity and development, and accurate AP reporting and accruals.
Why Join Theory Wellness?
Theory Wellness is an employee-owned company committed to operational excellence, accountability, and innovation. This role provides an opportunity to lead a critical business function, implement meaningful improvements, and help shape the future of Accounts Payable operations across a growing multi-state organization.
This role is eligible for annual performance-based bonus program.
Pay: Up to $95,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Stoneham, MA 02180
