Luma Consulting Group is seeking a highly organized, dependable, and motivated Executive/Personal Assistant & Business Operations Assistant to work directly with the founder of a growing consulting and healthcare operations company.
This is a unique opportunity for someone who enjoys variety, organization, problem-solving, and being involved in the growth of multiple businesses. The ideal candidate is someone who is proactive, trustworthy, detail-oriented, and excited to learn how businesses operate behind the scenes.
This is not a traditional administrative position. You will work closely with an entrepreneur managing multiple healthcare and service-based businesses and will gain hands-on exposure to business operations, healthcare administration, client communication, scheduling, systems development, and business growth.
The role will include a combination of remote work, administrative projects, personal organization support, and occasional in-person assistance from the owner’s home office. Candidates should feel comfortable working in a home office environment and providing in-person support as needed.
Responsibilities may include:
Business Operations Support
- Assist with administrative tasks across multiple businesses managed by Luma Consulting Group
- Support scheduling, organization, documentation, and operational workflows
- Assist with client communication and professional correspondence
- Help maintain organized business systems, files, and processes
- Assist with healthcare administrative projects, including documentation and workflow support
- Support billing-related administrative tasks and organization
- Assist with research, project coordination, and business development tasks
- Help create and maintain efficient systems as the company continues to grow
Executive & Personal Assistance Support
- Assist the founder with organization and day-to-day efficiency
- Help organize personal and professional spaces, including office areas, files, closets, and household systems
- Assist with occasional errands such as grocery pickup, supply pickup, shipping, car-related errands, or other administrative tasks
- Help prepare materials, organize priorities, and support daily planning
- Assist with projects that improve productivity and allow the founder to focus on higher-level business growth
Please note: This is not a cleaning position. Professional cleaning services are handled separately. This role focuses on organization, coordination, efficiency, and helping manage business and personal tasks that support productivity.
Ideal Candidate:
- Highly organized and detail-oriented
- Quick learner
- Reliable, trustworthy, and able to handle confidential information
- Strong written and verbal communication skills
- Professional phone presence
- Comfortable working independently and taking initiative
- Able to learn new software, systems, and processes quickly
- Strong problem-solving skills and ability to prioritize multiple tasks
- Comfortable with a flexible and changing environment
- Interested in entrepreneurship, business growth, and learning new skills
- College students & new graduates welcome
Preferred Qualifications:
- Administrative, executive assistant, office management, healthcare, customer service, or operations experience
- Experience with scheduling, email communication, documentation, or CRM systems
- Strong computer skills and ability to learn new platforms
Additional Requirements:
- Located in Connecticut (Preferably in Fairfield County or the surrounding area)
- Reliable transportation
- Valid driver’s license preferred
- Ability to pass a background check
- Strong references preferred
Opportunity for Growth:
This role provides the opportunity to work directly with an entrepreneur building and expanding multiple businesses. The right person will gain exposure to operations, healthcare administration, sales, marketing, systems, and business development.
As the company grows, there will be opportunities for increased responsibility and involvement in new projects and business initiatives.
Starting compensation: $18–$20/hour based on experience, with opportunities for increased responsibilities and compensation as the role develops.
Pay: $18.00 - $20.00 per hour
Benefits:
- Flexible schedule
- Professional development assistance
Application Question(s):
- Are you comfortable working primarily remotely with occasional in-person support from the owner’s home? (Yes/No)
- Are you available for a part-time schedule (approximately 10–20 hours per week) with the potential for increased hours during periods of higher business demand? (Yes/No)
- This role requires managing multiple priorities independently. Please briefly describe your approach to staying organized and tracking deadlines.
- Have you previously supported a small business owner, entrepreneur, healthcare practice, or growing company? (Yes/No)
Experience:
- Administrative: 3 years (Required)
Location:
- Danbury, CT 06811 (Preferred)
Ability to Commute:
- Danbury, CT 06811 (Required)
Work Location: Hybrid remote in Danbury, CT 06811
