We are seeking a
Human Resources Specialist (Entry - Mid Level) to join our
HR/Payroll team and support the daily functions of the Human Resources department, with a primary focus on multi-state payroll processing, HRIS data accuracy, time and attendance, employee records, and payroll-related compliance.
This role will work closely with Site HR teams, Finance, managers, and employees to ensure accurate and timely payroll administration while also supporting general HR functions as needed.
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Process multi-state payroll and support HR compliance, with focus on California and Texas wage and hour requirements, overtime, final pay, leave coordination, and related employee recordkeeping.
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Process bi-weekly payroll for IDL/DL employees, including wages, overtime, shift differentials, deductions, adjustments, and payroll corrections.
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Review and validate time and attendance records, including missed punches, PTO, leave hours, holiday pay, overtime, meal/rest period exceptions, and other payroll exceptions.
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Maintain payroll change logs and ensure approved changes are accurately reflected in ADP, time attendance, and other HR systems.
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Prepare and review payroll and HR reports, including personnel rosters, overtime, compensation data, headcount, payroll variance, and other key HR metrics.
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Enroll new employees into ADP and time attendance systems, ensuring employee profiles, pay rates, departments, supervisors, shifts, and employment statuses are accurate.
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Prepare and process Personnel Action Forms (PAFs) for new hires, transfers, salary adjustments, position changes, and other employee data updates.
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Update and maintain employee leave balances, PTO accruals, unpaid leave records, and other payroll-impacting information.
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Respond to employee and manager inquiries regarding payroll, timekeeping, compensation, benefits deductions, PTO, leave balances, and related company policies.
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Support benefits administration, leave tracking, onboarding, employment verification, and employee records maintenance as they relate to payroll accuracy.
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Assist with performance evaluation and compensation adjustment processes by preparing payroll, compensation, and employee data for management review.
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Support employee relations matters, investigations, disciplinary meetings, and terminations as needed, including final pay coordination and related documentation.
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Collaborate with internal teams and external partners on immigration, employment verification, payroll status, and work authorization matters as needed.
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Review and track compliance with required training, work assessments, and other HR records.
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Perform other HR and payroll-related duties as assigned.
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Bachelor’s Degree in Human Resources, Business Administration, Accounting, Finance, or related field.
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2+years of Human Resources, payroll, HRIS, or related administrative experience required.
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Hands-on payroll processing experience required.
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Hands-on California payroll processing experience strongly preferred.
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Familiarity with California wage and hour requirements, meal/rest periods, overtime, final pay, leave tracking, and payroll recordkeeping preferred.
Required Skills/Abilities:
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Excellent verbal and written communication skills.
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Bilingual in Chinese and English preferred.
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Strong interpersonal, conflict resolution, organizational, time management, and prioritization skills.
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Strong attention to detail with the ability to meet deadlines in a fast-paced environment.
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Strong analytical and problem-solving skills.
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Ability to act with integrity, professionalism, and maintain confidentiality.
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Proficient with Microsoft Office Suite, especially Excel.
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Experience with ADP or similar payroll/time attendance systems preferred.
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Knowledge of payroll practices, wage and hour rules, overtime, PTO, leave tracking, and basic HR compliance preferred.
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Comprehensive benefits package including medical, dental, and vision insurance coverage.
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Basic life insurance, basic accidental death and dismemberment (AD&D) insurance and short-term disability coverage provided by employer.
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Supplemental life insurance, and long-term disability coverage options available.
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401(k) with employer contribution and immediate vesting, subject to plan eligibility requirements.
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Personal, Vacation, and Holiday paid time off for all regular full-time employees.
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