About Us
We are a growing pallet manufacturing company serving customers throughout Northern Nevada and surrounding markets. Our team values hard work, reliability, and excellent customer service. We are seeking an organized, professional, and dependable Office Coordinator / Receptionist to support our daily operations and help keep the office running smoothly.
Position Summary
The Office Coordinator / Receptionist serves as the first point of contact for customers, vendors, visitors, and truck drivers while also providing administrative, bookkeeping, and office support. This role is ideal for someone who enjoys working with people, staying organized, and taking ownership of a wide variety of office responsibilities.
Key Responsibilities
Reception & Customer Service
- Answer and direct incoming phone calls
- Greet customers, vendors, visitors, and delivery drivers
- Respond to general customer inquiries
- Manage incoming and outgoing mail and deliveries
- Maintain a professional and welcoming office environment
Office Administration
- Schedule meetings and appointments
- Maintain organized digital and paper filing systems
- Order office supplies and coordinate with vendors
- Prepare reports, spreadsheets, and business documents
- Assist management with administrative projects and day-to-day support
- Coordinate office communications and follow-up tasks
Bookkeeping & AP/AR Support
- Assist with accounts payable processing, including invoice entry and vendor documentation
- Assist with accounts receivable tracking and customer payment follow-up
- Enter and maintain accurate financial and customer records
- Reconcile paperwork and support monthly accounting processes
- Work with management and accounting partners to ensure accurate recordkeeping
- Support payroll and HR documentation as needed
Qualifications
- Previous experience in an administrative, office coordinator, receptionist, bookkeeping, or customer service role
- Strong organizational skills and attention to detail
- Professional phone and communication skills
- Proficiency with Microsoft Outlook, Excel, and Word
- Ability to prioritize tasks and manage multiple responsibilities
- Reliable attendance and strong work ethic
- Ability to maintain confidentiality and handle sensitive information professionally
Preferred Qualifications
- Experience with QuickBooks or similar accounting software
- Experience with accounts payable and accounts receivable processes
- Experience in manufacturing, logistics, construction, transportation, or industrial environments
- Bilingual English/Spanish is a plus
Compensation & Benefits
- $22.00-$25.00 per hour, depending on experience
- Paid holidays
- Paid time off
- Opportunities for advancement and increased responsibility
- Stable, growing local company with a supportive team environment
To Apply
Please submit your resume and a brief description of your administrative, bookkeeping, or customer service experience.
Pay: $22.00 - $25.00 per hour
Benefits:
- Paid time off
- Parental leave
Work Location: In person
