Description:
The Senior Project Accountant manages the billing cycle for projects and works closely with project managers to provide information regarding labor efficiency, budgets, and billing schedules and accounts receivables. He/she provides general support to the Director of Finance and accounting function.
Essential Functions:
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Manage monthly billing process for multiple offices/studios
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Produce monthly bills.
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Gather pertinent information from proposals and contracts.
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Enter consultant costs into accounting system.
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Perform labor transfers as requested.
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Confirm fee structure/arrangement for individual projects.
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Generate pre-bill binders for project managers’ review.
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Prepare client billings for payment.
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Manage project information in accounting system, such as budget and contracts.
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Review accounts payable entries for consultants.
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Support project managers and management through report generation and analyses.
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Generate profitability reports by project.
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Produce unbilled detail reports.
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Prepare schedules for clients as needed.
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Prepare analyses for consultant billings and budgets as requested.
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Assist consultants with past due amounts and expedite payments as requested.
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Provide labor analyses for projects by request.
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Investigate hours not posted to a specific project and reallocate as necessary.
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Manage accounts receivables/collections for projects. Follow up with clients as needed and work with Project Manager on receivables as needed.
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Works with segment managers on forecasting future billings and profitability.
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Bring inconsistencies, problems and recommendations to the Director of Finance’s attention.
Additional Responsibilities:
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Keep abreast of current trends and practices in the accounting field.
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Perform other duties as directed
Requirements:
Required Qualifications:
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Bachelor of Science in accounting, finance, or related field
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Five to Ten Years in a project accounting role, preferably in the AE industry
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Proficiency with Microsoft Outlook,and Excel software
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Knowledge of generally accepted accounting principles
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Working knowledge of manual and automated accounting systems
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Superior numeric skills
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Excellent time management skills
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Ability to effectively and confidently prioritize and execute tasks with many competing priorities
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Effective verbal and written communication skills
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Strong interpersonal skills
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Good analytical and problem-solving abilities
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Ability to provide excellent customer service (internally and externally)
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Strong attention to detail
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Exceptional organizational and follow-through skills
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Ability to manage information with a high level of detail and accuracy
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Self-motivated and ability to work independently
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Proven ability to assess factors, make, and communicate decisions
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Demonstrated cultural awareness and sensitivity
Preferred Qualifications:
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Experience in an architectural, engineering, or construction firm
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Experience with Bluebeam PDF Revu
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Experience with Deltek Vision software
