Colorado Commercial Real Estate Services, LLC (COCRES) is a full-service commercial property management and brokerage firm with offices in Colorado Springs and Denver. We manage retail, office, and industrial properties throughout Colorado and are looking to add a dependable, organized team member to support our administrative and property management operations.
General Office Administration
- Answer and direct incoming phone calls professionally.
- Open, sort, and distribute incoming mail.
- Order and maintain office and kitchen supplies.
- Water office plants.
- Run errands as requested, including:
- Opening buildings and meeting vendors
- Handling various mailings
- Maintain organized key inventory for all properties at all times.
Accounts Payable & Invoice Processing
- Open, scan, save, and upload paper invoices into Yardi Breeze and AppFolio.
- Monitor invoice mailbox and upload invoices to Yardi Breeze and AppFolio.
- Upload and code invoices in AppFolio.
- Process receipts submitted by maintenance technicians:
- Request vendor “Bill To” updates as needed.
- Add vendors in Yardi Breeze as necessary.
- Request W-9s and Certificates of Insurance (COI)
- Request Workers’ Compensation waivers when required
- Mail checks following weekly check runs.
- Provide support with accounts payable (AP), accounts receivable (AR), and other accounting and administrative duties as assigned, including invoice processing, payment applications, account reconciliations, and maintaining accurate financial records.
Vendor & Work Order Administration
- Enter work orders as requested.
- Contact vendors to coordinate repairs as directed.
- Update vendor rosters for each property.
- Prepare vendor service agreements for Property Manager review and signature.
Tenant Administration
- Send tenant memos as requested.
- Maintain and update tenant rosters for properties not tracked in Breeze.
- Collect and administer tenant Certificates of Insurance.
- Run tenant background checks as requested.
- Show properties to prospective tenants as needed.
Payroll & Time Administration
- Collect time sheets and mileage logs from all hourly staff
- Record administrative staff mileage in the master mileage log spreadsheet.
Cross-Training & Support
- Provide coverage for the Property Manager Assistant as needed.
- Create and update administrative procedure manuals.
- Perform other duties as directed.
Requirements
- Must have reliable personal transportation and be willing to travel to neighboring towns where services are provided (excluding Denver metro area).
Job Type: Full-time
Pay: $20.00 - $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
