Job Description:
First Expressions is looking for a self-driven and ambitious administrative assistant to join our growing team! As an administrative assistant, you will be supporting our entire team of speech and occupational therapists by providing front desk coverage and conducting tasks that are designed to ensure the practice is running effectively and efficiently.
Schedule:
- Day shift: 10:00 or 10:30am (depending on whether a 30 or 60 minute lunch is preferred) - 6:00pm
- No weekends
Job Responsibilities:
- Cultivates a positive and welcoming environment when greeting clients and families who enter the practice
- Exhibits professional and friendly communication with our clients and their families in the waiting room
- Answers office phone calls and directs them to appropriate team members
- Inputs new client intake information into the Client Dashboard and schedules appointments
- Creates and organizes client folders under the Client Caseload file in the Google Drive
- Sends digital intake forms to new clients’ families and files them accordingly upon receipt
- Carries out other office administrative duties such as filing, copying, scanning, etc.
- Maintains a clean and organized office environment by ensuring the waiting room and reception area are tidy and presentable
Compensation and Benefits:
- $17.00 - $21.00 an hour DOE
- 401(k) with company match
- Up to 11.5 paid holidays and PTO accrual
Requirements:
- Must have a positive and enthusiastic attitude
- Enjoys working in a fast paced environment
- Self-starter and organized
- High school diploma or equivalent education required
- At least two years of administrative assistant experience preferred
- Knowledge of, or experience with, Google Workspace software
- Superb verbal and written communication skills
- Strong attention to detail and exceptional organizational skills
First Expressions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, disability, age or covered veteran status.
Pay: $17.00 - $21.00 per hour
Benefits:
- 401(k) matching
- Paid time off
Work Location: In person
