The Role
The Accounting & AR Specialist is a key contributor to Viably’s accounting operations, supporting accounts receivable, multi-state compliance, and month-end close activities. The role ensures accurate customer account management, timely collection resolution, and clean, supportable financial data across assigned areas.
This position is a hands-on, execution-focused role that operates at the center of customer, sales, and accounting workflows - balancing structure with sound judgment. Success requires strong organization, clear communication, and the ability to work through ambiguity, escalate effectively, and drive issues to resolution with accurate and timely follow-through.
Essential functions and responsibilities
Accounts Receivable, Credit & Collections
· Own day-to-day AR operations, including customer account setup, collections activity, and account maintenance
· Manage collection efforts and customer communications; escalate accounts appropriately based on risk and aging
· Take customer payments over the phone and ensure accurate application of funds
· Daily application of all ACH, wire, and check payments to customers’ accounts
· Review and release customer credit holds within established policies
· Review and release internal billing as appropriate
· Send monthly customer statements
· Support customer credit setup and ongoing account evaluation
· Partner with sales teams and leadership to address customer-specific situations and collection strategies
· Exercise sound judgment in balancing customer relationships with company risk
Business Compliance & Sales Tax
· Coordinate with external tax and compliance partners for sales tax filings, business registrations, and reporting
· Prepare and submit required data for filings and ensure completeness and accuracy
· Review completed tax filings and reconcile the tax reports to our liability accounts
· Maintain Secretary of State registrations and business licenses across multiple states
· Support property tax filings and related reconciliations
· Technical administration of Avalara, our third-party tax integration software
· Serve as internal and external point of contact for all sales-tax-related inquiries
· Assist with audit, tax, and external information requests as needed
Month-End Close & Accounting Support
· Perform assigned balance sheet reconciliations, including bank and foreign currency accounts
· Clear undeposited funds and reconcile customer deposits
· Reconcile AR-related accounts and support allowance for doubtful accounts analysis
· Reconcile prepaid, warranty, and accrual accounts and assist with revenue recognition entries
· Support fixed asset, inventory, and lease accounting reconciliations as assigned
· Contribute to a clean, accurate, and timely close process
· Provide supporting schedules and data for our parent company consolidation and reporting processes
· Prepare and submit required documentation to support borrowing base certificate (BBC) reporting
· Support the Controller and accounting team with ad hoc requests and data validation
Competencies
· Strong attention to detail and high level of organization
· Clear and professional communication, including the ability to handle difficult customer conversations
· Resourceful and solutions-oriented mindset; able to navigate ambiguity and drive issues to resolution
· Sound judgment and effective escalation skills
· Ability to manage multiple priorities and meet deadlines in a dynamic environment
· Comfortable working with ERP systems, Microsoft Office tools, and AI-enabled productivity tools
· Continuous improvement mindset focused on accuracy, efficiency, and process consistency
Required education and experience
- 2–5 years of accounting, AR, or related experience
- Working knowledge of U.S. GAAP fundamentals
- Proficiency with Microsoft Office (Excel, Outlook, Teams)
Preferred education and experience
- Bachelor’s degree in accounting or related field
- Experience with Acumatica or similar ERP platforms
- Experience with sales tax or multi-state compliance
- Familiarity with AI-enabled tools in an accounting environment
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Parental leave
- Professional development assistance
- Profit sharing
- Vision insurance
- Work from home
People with a criminal record are encouraged to apply
Experience:
- Accounts receivable: 2 years (Required)
Ability to Commute:
- Denver, CO 80216 (Required)
Work Location: Hybrid remote in Denver, CO 80216
