Coordinate employee onboarding, orientation, and annual training requirements.
Maintain training records and monitor compliance with agency, DDS, state, federal, and regulatory requirements.
Track employee licenses, certifications, credentials, and required recertifications.
Provide administrative support for the agency's medication administration certification program, including recordkeeping, scheduling, tracking certifications, and coordinating with nursing staff.
Assist with audits, accreditation reviews, corrective actions, and compliance reporting.
Support development, implementation, and maintenance of agency policies and procedures.
Safety & Risk Management
Coordinate agency safety initiatives and workplace safety programs.
Facilitate Safety Committee meetings, maintain documentation, distribute reports, and track follow-up actions.
Conduct and document safety inspections, drills, and required safety activities.
Coordinate workplace injury reporting, workers' compensation administration, and incident investigations.
Maintain OSHA logs, required postings, and safety-related documentation.
Support emergency preparedness activities and maintain the agency's Continuity of Operations Plan (COOP).
HIPAA & Regulatory Compliance
Coordinate agency mail distribution, package receipt, and administrative correspondence.
Coordinate facility maintenance requests, repairs, vendor services, and related claims.
Coordinate agency vehicle maintenance, repairs, inspections, registrations, and insurance claims.
Assist with agency technology inventory and vendor coordination.
Support invoice processing, financial recordkeeping, QuickBooks data entry, and grant documentation.
Provide general administrative support including scheduling, recordkeeping, and office coordination.
Perform other duties and special projects as assigned.
Education: Associate's degree in Human Resources, Business Administration, Education, Healthcare Administration, Public Administration, or a related field preferred; Bachelor's degree preferred. Equivalent combinations of education, training, and experience may be considered.
Experience: Minimum of 2 years of experience in human resources, office administration, training coordination, compliance administration, or related support functions, preferably in a nonprofit, healthcare, human services, or disability services environment. Recruitment, onboarding, credential tracking, bookkeeping, and/or compliance experience is a plus.
Technical Skills: Proficiency in Microsoft Office Suite (especially Excel) and Google Workspace. Capability to learn and effectively operate accounting software (e.g., QuickBooks) and HR software (e.g., ADP, Employee Navigator,, etc.).
Knowledge: Basic understanding of human resources practices, training administration, workplace safety, and regulatory compliance. Familiarity with HIPAA, OSHA, DDS, workers' compensation, or nonprofit compliance requirements is a plus.
Attention to Detail: Ability to juggle multiple tasks and priorities while maintaining strong attention to detail and accuracy in recordkeeping, compliance tracking, and reporting.
Communication: Excellent written and verbal communication skills.
Integrity: High ethical standards and commitment to maintaining confidentiality and handling sensitive information appropriately.
Commitment to the work of UCP of Eastern CT and supporting Individuals with disabilities.
