unique needs.
About Parent Company DermCare Management
DermCare Management is a leading dermatology and aesthetics organization with a growing network of medical, surgical, and cosmetic practices across the U.S. Since 2012, we've partnered with exceptional providers who share our passion for clinical excellence and top-tier patient care. As we grow, we continue to support our practices with best-in-class operational, administrative, and clinical services.
About the Role:
The Assistant Office Manager will support our medical office with administrative, compliance and operational needs. This role does offer growth opportunity as the market expands.
Key Responsibilities:
-
Support the Office with administrative, compliance and operational needs
- Front office duties include opening/closing duties, answering phones, assisting patients with checking in and out, verifying insurances and billing information, do cash counts and cash deposits.
-
Keeping inventory of office supplies, products and injectables and ordering of supplies, as needed.
-
Communicate with office leadership to provide administrative updates: acts as liaison between physicians, office administration, and other business departments.
-
Tracking of employee schedules and performance; monitoring timesheets and payroll records.
-
Create staffing schedules, effectively monitors workflow and work volume and re-allocates to meet regular and special scheduling requirements
-
Assist with OSHA, CLIA and other compliance needs
-
Oversees all front office functions. Recruits, hires, and supervises front office staff in addition to developing and attaining performance goals and objectives. Evaluates performance of staff members.
-
Maintain a regular, visible presence in each department under his/her direction, ensuring
- that the patient’s experience is positive.
Skills & Abilities:
-
Skilled in verbal communications to clearly convey complex problems and proposals in both formal and informal situations
-
Proficient in Microsoft Office and Electronic Health Records systems such as EMA.
-
Able to work opening and/or closing shifts, Monday through Saturday, as needed
Qualifications & Experience Required:
- Administrative Assistant and/or Receptionist experience
-
Exceptional Customer Service skills
-
Ability to work independently demonstrating sound judgement
Compensation & Benefits:
-
Competitive salary
-
Bonuses based on key performance metrics
-
Health, Dental, and Vision Insurance
-
Paid Time Off (PTO)
-
401K with Company Match
-
Flexible Spending Accounts
-
Several Ancillary Benefits
