Senior Administrator, Accounts Payable reviews, codes, and processes vendor invoices for payment. The role reports to the Supervisor, Accounts Payable, and is expected to follow departmental procedures to ensure that all invoices and payment requests are processed through the company’s systems in a timely, accurate, and compliant manner. As a Senior Administrator, this role should lead the group in continuous process improvement and efficiency efforts. This position works closely with Operations and Accounting as a key business partner and should take the lead in issue identification and resolution.
RESPONSIBILITIES AND ESSENTIAL DUTIES
- Manage the full accounts payable cycle from receipt of invoice to payment, including coding invoices, matching purchase orders, obtaining system approval, and entering the invoices into the accounting system for assigned queue(s).
- Accurate processing and review of invoice information to ensure invoices' totals, currency, and details are properly reflected in AP Express and Oracle so that the right amount is paid to and from the correct bank accounts by the most appropriate payment method.
- Process both PO and non-PO invoices and confirm line matching, coding, additional support, and approval instructions as necessary.
- Routine review of ageing, unprocessed invoices , and consistent follow-up with appropriate personnel while displaying advanced understanding to quickly overcome issues and progress invoices towards payment.
- Regularly review system reports (as provided) for processing accuracy and approval status of invoices, contacting relevant personnel , and leveraging advanced knowledge of the system and AP process to promptly resolve issues.
- Track credits owed to the Company and ensure all credits are properly applied to vendor payments when able.
- Adhere to Company and department policy and procedures as well as internal control requirements
- Assist with research, review, and response to any internal/external Accounts Payable issues and inquiries with minimal supervisor assistance.
- Responsible for developing a strong understanding of the Company Chart of Accounts, coding requirements, and Oracle AP processes.
- Responsible for mastering more advanced processing skills, including setting up and invoicing to pay from multiple bank accounts, complex intercompany coding across ledgers, and processing invoices from multiple queues.
- Actively participate in team meetings discussing best practices and process improvement, document procedures, and train less experienced Accounts Payable Administrators as needed.
- Lead by example and routinely exhibit effective problem-solving and issue resolution skills with a high level of understanding of Oracle AP processing.
- Assist in ad-hoc projects and department activities as needed.
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.
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KNOWLEDGE AND SKILLS
Knowledge: Must have significant demonstrated knowledge of and experience with Accounts Payable processing. Experience using the Oracle ERP system is strongly preferred. AP Express experience (or other optical character recognition and invoice automation processing software) is preferred.
Skills:
- Excellent communication skills, both written and verbal, with the ability to work with all levels of management and employees
- Proficient in Microsoft Office products, including Excel (VLOOKUP and pivot tables)
- Effective time management skills with a focus on process improvement
- Organized, detail-oriented, and able to process a high volume of invoices with a high degree of accuracy, as well as able to ensure sensitive and priority payments are processed without issue
- Must be able to work under deadline pressure, and must be willing to work outside of normal office hours
Demonstrate problem-solving skills with a positive attitude, strong work ethic, and commitment to see issues through to resolution.
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EDUCATION, EXPERIENCE AND SKILLS
Education and Certifications: High school diploma or equivalent is required. Associate’s degree or higher is preferred.
Experience: Minimum five (5) years of applicable accounts payable experience in similar positions is required. Prefer at least three years of functional experience with Oracle Payables.
DIRECT REPORTS
None
FREEDOM TO ACT
Operates independently within approved guidelines, and with minimum supervision; delivers pertinent information in a timely manner to superiors and to management.
WORK CONDITIONS
- Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others.
- Occasionally, work may be performed from home, after normal work hours, or on weekends.
- May be required to work overtime.
Subject to drug and alcohol testing, per applicable federal regulations or as required by Cheniere.
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ADA JOB REQUIREMENTS
Reasonable accommodation will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical, mental, or emotional disability.
EQUAL EMPLOYMENT OPPORTUNITY
Cheniere Energy is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.
