Project Coordinator – Construction
We are seeking an experienced and highly organized Project Coordinator to support our Project Managers and help ensure seamless coordination between the office, field teams, owners, and architects. This role also provides general administrative support to the office and plays a key part in maintaining efficient day-to-day operations.
Schedule & Location
- Full-time, 40 hours per week
- Hours: 7:30 AM – 3:30 PM or 8:00 AM – 4:00 PM
- On-site position (no remote option)
The ideal candidate is professional, energetic, dependable, and eager to learn. Strong communication, organizational, and interpersonal skills are essential, along with the ability to manage multiple priorities in a fast-paced environment.
Key Qualifications & Skills
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Dependable with excellent attendance and punctuality
- Critical thinking and problem-solving skills
- Ability to work independently and efficiently with shifting priorities
- High proficiency in Microsoft Word, Outlook, and Excel
- Proficiency with Google Drive, DocuSign, and Zoom
- Tech-savvy with the ability to quickly learn new software
- Familiarity with Sage Accounting Software preferred
- Proficiency with Bluebeam preferred
- 5 years of experience in a construction office environment
Core Responsibilities Project Coordination & Administrative Support
(Shared with another Project Coordinator)
- Provide administrative support to Project Managers
- Schedule meetings and appointments
- Order project materials and supplies
- Prepare purchase orders, invoices, and change orders
- Manage project submittals and documentation
- Maintain and organize project files in Google Drive
- Prepare Gantt schedules and mark up PDF plans
- Send invitations to bid, assemble RFIs, and distribute addenda
General Office Administration
- Process and tag incoming invoices (email and mail)
- Manage incoming phone calls and office phone system
- Update contact information in Outlook and Sage
- Assist with IT coordination and marketing materials
- Oversee company cell phones
- Maintain notary license
- Handle internal and external mail, shipping, and deliveries
- Maintain and secure insurance certificates
Accounting Support (Under Controller’s Oversight)
- Enter invoices into Sage
- Reconcile credit card and vendor statements
- Manage certified payroll documentation
- File accounts payable invoices
Core Values We Look For
- Professional – Ability to be organized, and efficient; professional appearance and conduct
- Communication – Abilities to communicate well both written and verbal format
- Respect and able to work well on a team – No egos, able to work with all different personalities
- Strong Work Ethic & Willingness to get the job done – Takes initiative, works efficiently, and is willing to help wherever needed
- Commitment to Excellence- Sets high standards and takes pride in their work
- Independent Thinking – Innovative, proactive, and solutions-oriented
This role is ideal for a seasoned construction office professional who thrives in a structured yet fast-moving environment and values teamwork, accountability, and continuous improvement.
Pay: $25.00 - $32.00 per hour
Benefits:
- 401(k)
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you know what a RFI, PO, Submittal and Invoice is?
- Have you worked in the construction industry?
Experience:
- Sage: 3 years (Preferred)
- Project coordination: 5 years (Preferred)
Work Location: In person
