Job Overview
We are seeking an energetic and highly organized Scheduling Coordinator to join our dynamic team! In this vital role, you will manage appointment scheduling, coordinate calendars, and ensure seamless communication across departments. Your proactive approach and exceptional organizational skills will help optimize daily operations, enhance client satisfaction, and support overall office efficiency. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment where your contributions truly make a difference.
Duties
- Prepare crew rotation schedules by assigning newly hired and returning crew members to assignments.
- Review and schedule logical assignments based on but not limited to; itineraries, budgeted manning levels, gender for accommodations, nationality/language for guest services.
- Ensure all active crew have been given a return date and assignment prior to sign off date.
- Proactively plan each schedule to ensure that all the areas are covered with adequate staff levels.
- Resolve requests from management, business units and Personnel Administrators regarding crew scheduling requests and/or challenges related to employment contract extensions, changes, vacations, medical leave and specific ship assignments.
- Review budgeted vs. actual manning on an ongoing basis to identify variances in staffing levels against staffing needs. Justify shortages/overages and makes scheduling adjustments to minimize variances.
- Provide the recruitment team with job requisitions for future openings. Assess onboard staffing requirements for specific positions/needs against available candidate pool.
- Update MAPS and/or MXP with crew movement information such as medical sign offs, resignations and terminations. Assigns crew replacements in MAPS and/or MXP as necessary.
- Ensure personnel records are closed timely, with the correct leave reason.
- Assist with special projects as assigned.
- Perform other job related functions as assigned.
Pay: $21.00 - $23.00 per hour
Work Location: In person
