Hana Landscape Design + Build Studio is a boutique landscape studio based in Ventura, CA. We are seeking an organized, detail-oriented Studio Manager/Bookkeeper to support our collaborative studio. You’ll play a key role in keeping our day-to-day operations on track while supporting a creative, dynamic team. This is a great opportunity to bring structure, clarity, and a positive energy to help our growing practice. This position requires 15-25 hours per week, hybrid of studio time and work from home. This role provides end-to-end bookkeeping and office management for our design and build studio. The ideal candidate will operate with a high degree of independence in managing day-to-day financial and administrative functions, while coordinating with firm leadership on cash flow, budgeting, and operational decisions.
Role Description This is a part-time, hybrid role based in Ventura, CA. The Bookkeeper / Studio Manager oversees daily financial and administrative operations, including accounts payable and receivable, invoicing, expense tracking, bank reconciliations, basic reporting. This role collaborates closely with the design and build team to keep studio operations running smoothly and efficiently.
Responsibilities:
- Maintain accurate financial records, including general ledger, A/P, A/R, and monthly reconciliations
- Prepare and issue client invoices based on time and expense data; track and follow up on receivables
- Coordinate payroll and manage routine tax and regulatory filings (e.g., 1099s, sales tax)
- Produce monthly financial reports (P&L, cash flow summaries) for leadership review
- Manage office operations: vendor coordination, supplies, insurance tracking, file systems, and basic HR
- Support project setup and contract administration from an accounting perspective
Qualifications
- Professional experience in bookkeeping and office administration required, construction or landscaping bookkeeping preferred.
- Fully proficient in QuickBooks (online), Excel, and project-based billing workflows; able to independently manage full-cycle bookkeeping.
- Demonstrated ability to own and manage financial processes with minimal supervision; knows when to escalate issues to leadership.
- Comfortable preparing and explaining basic financial reports; understands cash flow management in a small business context.
- Strong attention to detail with the ability to prioritize, meet deadlines, and maintain reliable systems without heavy oversight.
- Professional and concise communication with clients and vendors, particularly around billing and collections.
- Experience handling sensitive financial and personnel information.
- Preferably English/Spanish speaking, but not required.
- Maintain a reliable car, laptop, and cell phone for your use.
Pay: $25.00 - $30.00 per hour
Benefits:
- Flexible schedule
- Work from home
Work Location: Hybrid remote in Ventura, CA 93001
