Overview
We are seeking a dynamic and highly organized Personal Assistant specializing in Law Care to support legal professionals and executives in managing their daily operations efficiently. This role offers an exciting opportunity to work in a fast-paced environment where attention to detail, confidentiality, and proactive communication are essential. The ideal candidate will thrive on multitasking, coordinating complex schedules, and facilitating seamless office workflows while providing exceptional administrative support tailored to legal and law-related activities. Join us to be an integral part of a dedicated team committed to excellence and professionalism.
Responsibilities
- Manage and coordinate comprehensive calendars for legal professionals, including scheduling meetings, court dates, client appointments, and internal deadlines using Microsoft Outlook Calendar and Google Workspace.
- Prepare, review, and organize legal documents, correspondence, reports, and transcription tasks with precision and confidentiality.
- Facilitate communication between clients, attorneys, court officials, and internal teams through phone etiquette, email correspondence, and video conferencing software such as Zoom or Microsoft Teams.
- Assist with project coordination for legal cases or initiatives by tracking deadlines, organizing files, and ensuring timely completion of tasks using productivity software like Microsoft Office and project management tools.
- Handle office management duties including filing, data entry, bookkeeping with QuickBooks, managing multi-line phone systems, and maintaining organized records in compliance with confidentiality standards.
- Arrange business travel accommodations and prepare detailed itineraries for legal professionals attending conferences or court appearances.
- Support event planning efforts for client meetings or internal seminars by organizing logistics, sending invitations via DocuSign or email, and coordinating venue arrangements.
- Maintain internal communication channels to ensure all team members are informed of updates or changes related to ongoing cases or projects.
Skills
- Proven experience as a personal assistant or executive administrative support within a legal or law-related environment.
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and productivity software.
- Technical proficiency with video conferencing tools (Zoom, Microsoft Teams), multi-line phone systems, and digital signing platforms like DocuSign.
- Excellent typing speed coupled with accurate data entry skills; familiarity with transcription is a plus.
- Experience with bookkeeping software such as QuickBooks along with basic office management duties including filing and record keeping.
- Effective communication skills—both written and verbal—with a professional phone etiquette approach when handling confidential information.
- Ability to collaborate seamlessly with C-suite executives and legal teams while maintaining discretion at all times.
- Knowledge of project management principles to assist in organizing events or case-related activities efficiently.
Join our team today if you’re passionate about providing top-tier administrative support in a legal environment that values professionalism, confidentiality, and proactive service!
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Parental leave
- Retirement plan
- Tuition reimbursement
Work Location: In person
