Project Expeditor
Position Summary
The Project Expeditor is responsible for coordinating, tracking, and expediting materials and logistics activities to support on-time project execution in a structural steel fabrication environment. Working closely with the Project Management team, this role ensures that project-related materials, fabricated steel, and outbound shipments align with project schedules, milestones, and priorities. The Project Expeditor serves as a critical link between project management, logistics, vendors, and operations to minimize delays and ensure successful project outcomes.
Key Responsibilities
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Coordinate and expedite project-related materials, fabricated steel, and outbound shipments in alignment with project schedules and milestones
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Partner closely with Project Managers to understand project scope, priorities, delivery requirements, and critical path items
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Track the status of materials and shipments from order through delivery, proactively identifying and resolving delays, damages, or discrepancies
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Prepare, review, and maintain logistics and expediting documentation, including packing lists, bills of lading, and required compliance paperwork
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Schedule and coordinate shipments with carriers, freight forwarders, vendors, and warehouses to meet project timelines
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Serve as the primary point of contact for shipment and material status, providing regular updates to Project Managers, the Director of Project Management, and other stakeholders
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Proactively identify and escalate risks related to material availability, fabrication completion, or delivery timelines, and recommend mitigation strategies
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Ensure all expediting and shipping activities comply with company policies, safety standards, and applicable regulations
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Maintain accurate records of shipment status, logistics costs, and project-related documentation
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Support cost control initiatives by identifying efficient logistics solutions and monitoring freight and expediting expenses
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Contribute to continuous improvement efforts related to project logistics, expediting processes, and cross-functional coordination
Qualifications
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Experience in project expediting, logistics, shipping, supply chain, or operations coordination, preferably within a fabrication, manufacturing, or construction-related environment
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Strong organizational and time-management skills with the ability to manage multiple projects, priorities, and deadlines simultaneously
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Excellent communication skills with the ability to coordinate effectively across project management, fabrication, logistics, and vendor teams
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Proficiency with shipping systems, tracking tools, and basic project management software
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High attention to detail with strong problem-solving and follow-up capabilities
Preferred Skills
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Experience working in a structural steel fabrication or construction-related environment
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Familiarity with vendor coordination, freight management, and material expediting
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Understanding of fabrication schedules, project milestones, and deliverable-driven workflows
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Ability to anticipate project risks related to materials, fabrication progress, and delivery timing
