Human Resource Assistant
Position Identification
Job Title: Human Resource Assistant
Department: Human Resources
Reports To: Human Resources Manager
Employment Status: Non-Exempt
Supervisory Responsibilities: None.
General Summary
The HR Assistant is responsible for handling a variety of administrative tasks while providing clerical support to the HR Department.
Essential Job Functions
- The HR assistant is responsible for handling a variety of administrative tasks while providing clerical support to the HR department but heavily on the Recruitment tasks
- Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software
- Ensure Data integrity in HRIS system
- Assisting HR with the process of recruitment, include vetting candidates, assisting with interviews and issuing offer letter.
- Review employment applications and job orders to match applicants with job requirements.
- Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.
- Maintain and update human resources documents, such as organizational charts, employee handbooks or di-rectories, or performance evaluation forms.
- Compiling and maintain paper, digital and electronic employee records.
- Explain and enforce company policies, benefits, and procedures to employees or job applicants.
- Maintain FMLA database, employee training files.
- Maintain Student Preceptors such as files, collecting documents, and coordinating schedules.
- Assist with benefits, orientation and general questions
- Coordinating logistics for new hire orientation
- Assist with Administrative portion of new-hire orientation to include I9s, data entry and reporting
- Create and distribute monthly newsletter
Knowledge, Skills, and Abilities
- Must have basic knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiations, and personnel information systems
- Must have knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures
- Must be able to effectively communicate verbally and in writing
- Must be able to effectively manage one’s own time
- Must be able to multitask efficiently by prioritizing activities
- Must have impressive organization skills
- Friendly and personable; adept customer service background
Technology Skills:
- Human Resource Software: ADP,
- Recruiting
- Word processing software: google docs, Microsoft Word, Excel, Powerpoint, Teams
- Electronic Mail Software: Email software, Microsoft Outlook, Nextgen, Phreesia
- Database user software: Adobe
Qualifications/Education and Experience
- High School Diploma or at least with college level attained
- 2 years HR./Recruiting experience preferred
- 5 years Administrative Assistant required
Physical
