Overview
We are seeking a dynamic and detail-oriented Bilingual Construction Office Administrator to join our team. This vital role combines office management, administrative support, and customer service to ensure smooth daily operations within a busy construction environment. The ideal candidate will be fluent in both English and another language, possess excellent organizational skills, and demonstrate a proactive approach to handling clerical tasks. This position offers an exciting opportunity to contribute to a thriving construction project while providing exceptional support to clients, vendors, and team members.
Duties
- Manage front desk responsibilities, greeting visitors and directing inquiries with professionalism and warmth
- Operate multi-line phone systems to handle incoming calls efficiently, providing accurate information or routing calls appropriately
- Maintain organized filing systems, ensuring all documents are accurately stored and easily accessible
- Perform data entry tasks using Microsoft Office applications and QuickBooks for bookkeeping and record-keeping purposes
- Support office management activities by coordinating schedules, ordering supplies, and managing confidential information with discretion
- Assist with client communication, preparing correspondence, proofreading documents, and supporting customer service efforts
- Handle clerical duties such as photocopying, faxing, filing, and maintaining office equipment
Skills
- Bilingual fluency in English and another language is essential for effective communication with diverse clients and team members
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks for bookkeeping tasks
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Demonstrated office management experience with familiarity in handling administrative responsibilities and clerical duties
- Exceptional phone etiquette and communication skills for professional interactions via phone or email
- Ability to manage confidential information securely while maintaining accuracy in data entry and recordkeeping
- Proven customer service skills with a friendly demeanor, problem-solving ability, and patience when assisting clients or visitors
- Strong time management skills to meet deadlines efficiently while juggling multiple responsibilities
- Personal assistant experience or previous administrative roles within construction or related industries is highly desirable
Join us as a Bilingual Construction Office Administrator and be part of a vibrant team dedicated to excellence! Your organizational talent and bilingual communication skills will play a crucial role in supporting our construction projects from start to finish. We value proactive professionals who thrive on delivering exceptional service while maintaining a well-organized office environment.
Pay: $26.00 - $30.00 per hour
Work Location: In person
