The Maryland Department of Agriculture is a department under Maryland's Executive Branch. Formed in 1972 by the Maryland General Assembly to address the agriculture needs for the State of Maryland, the Department oversees and serves as a regulatory body for animal health, consumer services to include marketing and lab services, plant and pest management and resource conservation. As the number one industry in Maryland, the diversity of agriculture programs in the State continue to expand and grow.
MDA Headquarters in Annapolis, MD
The main purpose of this position is to assist the Director of Budget & Capital Grants(Fiscal Administrator IV) by overseeing or coordinating agency operations within the MDA Fiscal Services Section. This position is responsible for planning, organizing, implementing, administering and supervising the interpretation and application of agency policies, directives and procedures designed to accomplish the mission of the agency including coordinating, reviewing, reconciling, administering, and managing all phases of intricate and complex fiscal services activities for Budgeting, Federal Funds, Payroll, Accounts Payable, Accounts Receivable, Accounting Adjustments, Cash Receipts (and Deposits), General Ledger & Revenue Reconciliations, Corporate Purchase Card and Auditing. During periods of emergencies (e.g., Highly Pathogenic Avian Influenza) this position is responsible for ensuring all Fiscal Services Section functions are processed in a timely and accurate manner.
Duties include but are not limited to the following:
- Oversee the daily operations of the Fiscal Services Branch, including budget monitoring, federal funds management, payroll, accounts payable and receivable, accounting adjustments, cash receipts, general ledger and revenue reconciliations, corporate purchasing card administration, and auditing activities.
- Supervise professional and paraprofessional fiscal staff by assigning work, establishing priorities, monitoring workflow, evaluating performance, and ensuring compliance with departmental policies and fiscal regulations.
- Develop, implement, and oversee fiscal policies, procedures, and internal controls to ensure efficient operations and compliance with State and federal requirements.
- Manage federal grants, capital projects, and other funding sources by monitoring expenditures, maintaining financial records, preparing reimbursement requests, and ensuring proper distribution and allocation of funds.
- Serve as the agency's subject matter expert for the Financial Management Information System (FMIS), MDA budget systems, Web Focus, and other financial software used to monitor expenditures, revenues, appropriations, and financial reporting.
- Assist with the development and administration of the agency's operating and capital budgets, including budget preparation, expenditure forecasting, year-end closeout activities, and financial analysis.
- Prepare and review financial reports, reconcile financial records, identify and resolve discrepancies, and provide fiscal guidance to agency leadership and program managers.
- Coordinate audit activities by maintaining financial documentation, supporting audit requests, and ensuring compliance with applicable State and federal laws, regulations, and accounting standards.
- Represent the Fiscal Services Branch at internal meetings and with external agencies, providing fiscal expertise and guidance on financial management matters.
Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.
Experience: Five years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles to include three years performing advanced duties in the areas of cost accounting, systems accounting, federal fund accounting, or bond and loan accounting.
Notes:
1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.
2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.
3. Possession of a certificate as a Certified Public Accountant or Master's degree in accounting from an accredited college or university may be substituted for one year of the required general accounting experience.
4. Applicants may substitute one year of professional auditing experience for one year of the required general experience.
5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
- A minimum of one-year Experience supervising professional and/or paraprofessional fiscal or accounting staff, including assigning and reviewing work, establishing priorities, managing workflow, evaluating performance, and providing technical guidance.
- Two Years experience managing complex governmental fiscal operations, including two or more of the following areas: budgeting, federal funds management, accounts payable, accounts receivable, payroll, general ledger accounting, financial reconciliations, cash receipts, auditing, or year-end fiscal closeout.
- Two Years experience with State of Maryland financial systems and processes, including the Financial Management Information System (FMIS), State budget systems, WebFOCUS, or comparable governmental financial management and reporting systems.
- Two Years experience managing the fiscal administration of federal grants, capital grants, or other complex governmental funding sources, including expenditure monitoring, financial reporting, reimbursement requests, reconciliations, compliance, and audit support.
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
Employee will be designated as an Emergency Essential Employee.
Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not accept information submitted after this date. Applicants who meet the minimum qualifications will be considered for this position. Therefore, it is important that you provide complete and accurate information on your application. Report all education and experience related to the essential functions and qualifications of this position.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you detail all experience and education related to this position completely and accurately.
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STATE OF MARYLAND BENEFITS
The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Maryland Department of Agriculture Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.
Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application. If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application. If you are unable to upload, email is the preferred method of delivery. You may also mail, hand-deliver or fax (HR Fax # 443-602-9831). All paper applications must be received by the closing date, no exceptions. (Postmarks not accepted.)
If you are having difficulty with your user account, need to make adjustments to a submitted application or have general questions about the online application system, please contact the MD Department of Budget and Management at
[email protected] ; ATTN: Recruitment and Examination Division
Inquiries regarding this recruitment can be directed to Courtney Blackistone at
[email protected].
TTY Users: call via Maryland Relay
Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
